by twochickswithasidehustle | Oct 27, 2023 | Uncategorized
Job Type
Full-time
Description
Job Summary
The Payment Posting Specialist ensures received payments and denials are recording accurately in the billing system.
Major Responsibilities/Activities
- Ensure payments and/or denials are applied to the appropriate account(s)
- Use critical thinking to review any payments or denials to determine the next step in the billing cycle for any remaining balance(s) due
- Collaborate with internal teams, research websites and contact insurance payers to obtain the required documents to post payment(s) and/or denials
- Perform reconciliation to ensure all payments received have been accurately posted. If a payment cannot be posted, document the reason why, and the amount that could not be posted.
- Process credit card payments
- Post contractual allowances when required
- Follow PCI Compliance
- Track one off client reporting requirements to identify best practices and prevent misses
- Respond to team emails and ensure all emails are responded to within company guidelines
- Edit or create necessary SOPs, Job Aids and communication bulletins
- Consistently support and demonstrate the company mission and values
Other Responsibilities/Activities
- Respond to team email boxes and ensure all emails are responded to within company guidelines
- Assist team members in converting virtual credit card payments to eft and/or checks.
- Assist with month end reporting functions and distribute according to the specific client reporting delivery requirements
- Initiate the daily emailer functions ensuring client reports are properly held if necessary
- Review and resolve trips placed on the AR Review schedule of RescueNet Billing
- Coordinate credit card and ACH refunds with the Finance Department
- Review the EMSafe batch list and provide indexing guidance to the team
- Provide administrative support as directed
- Perform other necessary tasks as assigned by supervisor
Requirements
Required Education, Skills, & Experience
- High School Diploma
- Ability to work independently with minimal leadership direction
- Strong, effective, and professional written and verbal communication skills. Must be able to apply these skills with individuals from diverse backgrounds both internal & external to the company.
- Ability to prioritize tasks by impact and importance
- Highly organized with ability to be proactive, manage time, and prioritize work with little supervision
- Ability to function well within a cross-functional team setting and independently
- Willing and able to adapt to changes in work environment, procedures, priorities, schedule, and job duties
- Detail-oriented
Preferred Education, Skills, & Experience
- Previous medical billing and/or account reconciliation
- Knowledge of HIPAA and PCI Compliance
- Previous experience creating job aids and SOPs
Working Environment/Physical Requirements
- General office environment
- Frequent typing
- Sitting for long periods of time, some standing
- Use of basic office equipment such as computer, fax, printer, copier
by twochickswithasidehustle | Oct 27, 2023 | Uncategorized
The States United Democracy Center, a nonpartisan organization focused on the critical role states play in election protection, is hiring a Project Assistant (Communications) to join its team.
Job Overview:
Reporting to the Director of Communications, the Project Assistant (Communications) provides high-level administrative support to the Director of Communications and the Communications team. The Project Assistant is primarily responsible for scheduling, preparing for daily meetings and events, creating materials, taking notes, drafting agendas, and making travel arrangements, among other administrative tasks. The Project Assistant reports to the Director of Communications.
About the Organization:
The States United Democracy Center is a new and growing nonpartisan organization advancing free, fair, and secure elections. We focus on connecting pro-democracy state and local officials, law enforcement leaders, and other partners across the U.S. with the tools and expertise they need to safeguard our democracy. During the 2020 election, then as the Voter Protection Program, we quickly became a go-to resource for state leaders, the press, and partner organizations. By bringing together current and former governors, secretaries of state, attorneys general, and law enforcement leaders for the first time, we helped build a nonpartisan firewall against those trying to undermine democracy. Now as States United, we support these partners in protecting the integrity of elections, holding those who seek to undermine democracy accountable, and preventing acts of political violence.
Responsibilities include:
- Manage and coordinate schedules; schedule internal and external meetings and events; track meeting requests; adjust and prioritize last-minute changes.
- Manage meeting logistics, such as conference rooms, attendees, audio visual (AV), and catering.
- Prepare materials for meetings and events, including agendas, handouts, slide decks, talking points and briefing memos.
- Take notes at meetings and prepare lists of follow-up tasks.
- Track key contacts and relationships and maintain up-to-date contact lists.
- Draft correspondence and other materials.
- Format, proofread, and fact check research, reports, and other materials.
- Set up and maintain file systems, document sharing, to do lists, and work stream trackers.
- Collaborate with other members of the States United team to manage logistics and prepare materials for organization-wide events and meetings.
- Book and coordinate travel arrangements.
Minimum Requirements:
- Bachelor’s degree.
- Experience providing project or administrative support.
- The following demonstrated skills and competencies:
- Strong organizational and administrative skills
- Self-motivation and the ability to work independently on projects, from conception to completion
- Ability to work under pressure at times
- Ability to use sound judgment and discretion in working with confidential and/or sensitive information
- Strong critical thinking, problem solving, research, and decision-making skills
- Strong written and communications skills
- Professionalism, tact, and diplomacy in interactions with senior professionals and government officials
- Ability to work collaboratively with colleagues in a demanding and fast-paced environment
- Ability to multitask and respond effectively to changing workloads and priorities
- Ability to solve problems and creatively leverage resources to arrive at a resolution
- A positive attitude and demonstrated concern for people and community, self-confidence, common. sense, good listening ability, and a collaborative orientation.
- Some evening and weekend work is required.
- A positive attitude, concern for people and community, presence, self-confidence, common sense and good listening ability.
Desired Qualifications:
- Experience working on issues of election protection, voting rights, and/or democracy protection strongly preferred.
We welcome and encourage individuals to apply even if they do not have all or any of the desired qualifications listed above.
Compensation + Benefits:
Annual salary will be $55,000.
States United Democracy Center offers generous benefits including 100% employer-paid health, vision, and dental plans plus matching retirement plans.
Our offices are located in Boston, MA, New York, NY, and Washington, DC.
This position will include flexibility to be remote.
by twochickswithasidehustle | Oct 27, 2023 | Uncategorized
Please Note: This job is being posted on behalf of Susan Chen by Great Assistant (greatassistant.com/). Great Assistant is a company that works with entrepreneurs to match them to assistants.
Susan Chen, the VP and Partner, and Peter Spoerri, the President, guide Meditate with Susan with a clear purpose: “Expansion of happiness is the purpose of life.” Our mission is to help 4,000 people find inner calm through Vedic Meditation by 2025. We work with influential teachers such as Thom Knoles and The Rajus Ayurveda.
We are in search of an organized and detailed Virtual Assistant to support our VP & Partner, Susan Chen. As our assistant, you will be a vital part of our team, ensuring everything runs smoothly and efficiently. You must align with our core values: Embody Kindness, Extend Friendliness, Speak Sweet Truth, and Radiate Compassion.
Some of Your Responsibilities:
Email and Calendar Management
Scheduling Intro Talks
Update website events
Maintain client info in Pipedrive CRM
Coordinate small projects with partners
Send out client cards bi-weekly
Book and confirm courses
Assist with retreat paperwork & logistics
Handle invoicing and payment tracking
Manage online community memberships
Participate in regular meetings and training sessions
Assist other leaders as needed
In Addition to the Above, the Ideal Candidate Will Have/Be:
Excellent written and verbal communication
A self-starter who can work independently
Proactive in anticipating needs
Friendly and welcoming demeanor
A positive and optimistic attitude
Open to growth and learning new things
Ability to jump in and support leaders especially during busy times
Tech-savvy
You must be experienced with the following tools:
Google Workspace
You must come ready to learn and use the following tools:
Email Marketing Tool – we use ConvertKit
CRM Software – we use Pipedrive
Task / Project Management – we use ClickUp
WordPress / Gravity Forms (simple edits and updates
Position Details
This is a 1099 contractor
The position will start with 15-20 and will grow to full-time hours with the right person and as the need arises
Monday – Friday from 8:00 – 12:00 with some flexibility
Starting pay rate: $23/hr USD
We’re looking for someone to become a long-term (3+ years) team member.
by twochickswithasidehustle | Oct 27, 2023 | Uncategorized
Founded in 2007, Quimbee is one of the most widely used e-learning platforms for law students and attorneys in the United States. Quimbee has a massive digital library of content designed to help law students and attorneys succeed, every step of the way. We’re looking to expand our team of talented professionals.
We are seeking top-notch data entry clerks in Augusta, Georgia for a freelance project that will last 2-3 months. The project will involve cataloging a selection of law casebooks, which we will ship to you. After you’ve completed the project, the casebooks will be returned to us. The ideal candidate will be computer savvy, have superior typing skills, and have an excellent eye for detail.
This position is 100% remote, but you must be located in Augusta, Georgia.All you need is a computer, an internet connection, and a quiet place to work.
Responsibilities
- Provide general data entry support in a timely and efficient fashion
- Transfer data from various sources into the new database
- Update databases or records with new information as it becomes available
- Identify and correct data entry errors
- Prepare relevant reports as needed
- Comply with security backups and regular checks to ensure data is saved and stored properly
- Willingness to ship casebooks
- Ability to store up to 20 casebooks for a short period of time
- Willingness to travel to our storage unit periodically
- Ability to lift and carry boxes of casebooks short distances to retrieve/return to our storage unit (casebook boxes typical contain 2-5 books and weight 25 lbs or less; a very small percentage of boxes may weigh up to 50 lbs)
Requirements
- Bachelor’s degree
- Proven experience as data entry clerk
- Fast typing skills; Knowledge of touch typing system is strongly preferred
- Excellent knowledge of word processing tools and spreadsheets (GSuite, MS Office Word, Excel etc.)
- Excellent command of English, both oral and written
- Great attention to detail
- Strong ability to learn computer systems and a high focus on processes
Benefits
- Hourly Pay: $15-$18 an hour
- Flexible Schedule – We anticipate a minimum of 20 hours per week. When you work those hours is up to you.
- Completely Remote
To learn more about how Quimbee protects personal information and complies with data privacy laws, please visit our privacy policy.
by twochickswithasidehustle | Oct 27, 2023 | Uncategorized
Our confidential client is actively hiring an Accounts Receivable Specialist in a remote role to support their finance department. This is a critical role in ensuring the efficient and effective administration of the accounts receivable process within the organization. The position is responsible for the accounts receivable process, including invoicing, payment collection, cash applications, and account reconciliation. If you’re a specialist in the field and meet the necessary qualifications below, apply today!
Primary Responsibilities:
Accounts Receivable
Participate in all aspects of the accounts receivable process, including invoicing, cash application, collections, and account reconciliations. Ensure accuracy, timeliness, and compliance with policies and procedures.
Continuously review and enhance accounts receivable processes and procedures to increase efficiency, reduce delinquencies, and streamline operations. Strategically integrate automation and technological solutions to heighten operational effectiveness.
Coordinate and supervise the accurate and timely issuance of Client invoices, ensuring compliance with contractual terms and regulatory requirements.
Use templates to prepare and send invoices to clients, and then follow up with them to confirm receipt of all billing documentation.
Oversee the reconciliation and posting of client payments to ensure accurate allocation of funds to the appropriate client accounts and invoices.
Monitor and manage the collections process, ensuring proactive follow-ups on overdue accounts.
Generate and analyze accounts receivable reports, aging analyses, and key performance indicators (KPIs) to identify trends, risks, and opportunities. Compile the data to prepare regular reports for management review.
Collaborate with project managers to develop and maintain positive relationships with key clients.
Participate in process improvement initiatives to enhance efficiency and accuracy in financial operations.
Stay up to date on accounting standards and industry best practices.
Financial Reporting
Assist CFO with preparing reports that summarize and forecast company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
Assist with internal and external audits required by CPA, IRS, and other regulatory agencies; provide necessary documentation and respond to audit inquiries in a timely and accurate manner.
Maintain and update the weekly spreadsheet utilized by the Accounting Department to provide an accurate and up-to-date overview of financial activities.
Required Knowledge, Skills, & Experience
Strong knowledge of accounts receivable principles, practices, and regulations.
Proficiency in using accounting software and ERP systems (i.e. QuickBooks).
Excellent analytical, problem-solving, and decision-making skills.
Exceptional interpersonal and communication skills to effectively interact with clients, team members, and other stakeholders.
High attention to detail and strong numerical accuracy.
Proactive and results-oriented mindset with a focus on continuous improvement.
Ability to work under pressure, meet deadlines, and handle multiple priorities simultaneously.
Proficient in Microsoft 365 applications.
Advanced proficiency in Excel; including pivot tables, lookups, and spreadsheet management.
Education and Experience:
Bachelor’s Degree in Accounting, Finance, or a related field.
Minimum 3 years of progressive experience in accounts receivable positions.
Additional certifications (e.g. CMA, CPA) are a plus
Schedule:
Remote
Part Time, 25-30 hours weekly
Flexible schedule
Salary:
$22 per hour
JOB CODE: 1000043
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