Project Assistant (Communications)

The States United Democracy Center, a nonpartisan organization focused on the critical role states play in election protection, is hiring a Project Assistant (Communications) to join its team. 

 Job Overview: 

Reporting to the Director of Communications, the Project Assistant (Communications) provides high-level administrative support to the Director of Communications and the Communications team. The Project Assistant is primarily responsible for scheduling, preparing for daily meetings and events, creating materials, taking notes, drafting agendas, and making travel arrangements, among other administrative tasks. The Project Assistant reports to the Director of Communications. 

About the Organization:  

The States United Democracy Center is a new and growing nonpartisan organization advancing free, fair, and secure elections. We focus on connecting pro-democracy state and local officials, law enforcement leaders, and other partners across the U.S. with the tools and expertise they need to safeguard our democracy. During the 2020 election, then as the Voter Protection Program, we quickly became a go-to resource for state leaders, the press, and partner organizations. By bringing together current and former governors, secretaries of state, attorneys general, and law enforcement leaders for the first time, we helped build a nonpartisan firewall against those trying to undermine democracy. Now as States United, we support these partners in protecting the integrity of elections, holding those who seek to undermine democracy accountable, and preventing acts of political violence. 

Responsibilities include: 

  • Manage and coordinate schedules; schedule internal and external meetings and events; track meeting requests; adjust and prioritize last-minute changes. 
  • Manage meeting logistics, such as conference rooms, attendees, audio visual (AV), and catering. 
  • Prepare materials for meetings and events, including agendas, handouts, slide decks, talking points and briefing memos. 
  • Take notes at meetings and prepare lists of follow-up tasks. 
  • Track key contacts and relationships and maintain up-to-date contact lists. 
  • Draft correspondence and other materials. 
  • Format, proofread, and fact check research, reports, and other materials. 
  • Set up and maintain file systems, document sharing, to do lists, and work stream trackers. 
  • Collaborate with other members of the States United team to manage logistics and prepare materials for organization-wide events and meetings. 
  • Book and coordinate travel arrangements. 

Minimum Requirements: 

  • Bachelor’s degree. 
  • Experience providing project or administrative support. 
  • The following demonstrated skills and competencies: 
  • Strong organizational and administrative skills 
  • Self-motivation and the ability to work independently on projects, from conception to completion 
  • Ability to work under pressure at times 
  • Ability to use sound judgment and discretion in working with confidential and/or sensitive information 
  • Strong critical thinking, problem solving, research, and decision-making skills 
  • Strong written and communications skills 
  • Professionalism, tact, and diplomacy in interactions with senior professionals and government officials 
  • Ability to work collaboratively with colleagues in a demanding and fast-paced environment 
  • Ability to multitask and respond effectively to changing workloads and priorities 
  • Ability to solve problems and creatively leverage resources to arrive at a resolution 
  • A positive attitude and demonstrated concern for people and community, self-confidence, common. sense, good listening ability, and a collaborative orientation. 
  • Some evening and weekend work is required. 
  • A positive attitude, concern for people and community, presence, self-confidence, common sense and good listening ability.

Desired Qualifications: 

  • Experience working on issues of election protection, voting rights, and/or democracy protection strongly preferred. 

We welcome and encourage individuals to apply even if they do not have all or any of the desired qualifications listed above. 

Compensation + Benefits: 

Annual salary will be $55,000. 

States United Democracy Center offers generous benefits including 100% employer-paid health, vision, and dental plans plus matching retirement plans. 

Our offices are located in Boston, MA, New York, NY, and Washington, DC. 

This position will include flexibility to be remote.