Accounts Receivable Specialist

Our confidential client is actively hiring an Accounts Receivable Specialist in a remote role to support their finance department. This is a critical role in ensuring the efficient and effective administration of the accounts receivable process within the organization. The position is responsible for the accounts receivable process, including invoicing, payment collection, cash applications, and account reconciliation. If you’re a specialist in the field and meet the necessary qualifications below, apply today!

Primary Responsibilities:

Accounts Receivable

Participate in all aspects of the accounts receivable process, including invoicing, cash application, collections, and account reconciliations. Ensure accuracy, timeliness, and compliance with policies and procedures.
Continuously review and enhance accounts receivable processes and procedures to increase efficiency, reduce delinquencies, and streamline operations. Strategically integrate automation and technological solutions to heighten operational effectiveness.
Coordinate and supervise the accurate and timely issuance of Client invoices, ensuring compliance with contractual terms and regulatory requirements.
Use templates to prepare and send invoices to clients, and then follow up with them to confirm receipt of all billing documentation.
Oversee the reconciliation and posting of client payments to ensure accurate allocation of funds to the appropriate client accounts and invoices.
Monitor and manage the collections process, ensuring proactive follow-ups on overdue accounts.
Generate and analyze accounts receivable reports, aging analyses, and key performance indicators (KPIs) to identify trends, risks, and opportunities. Compile the data to prepare regular reports for management review.
Collaborate with project managers to develop and maintain positive relationships with key clients.
Participate in process improvement initiatives to enhance efficiency and accuracy in financial operations.
Stay up to date on accounting standards and industry best practices.
Financial Reporting

Assist CFO with preparing reports that summarize and forecast company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
Assist with internal and external audits required by CPA, IRS, and other regulatory agencies; provide necessary documentation and respond to audit inquiries in a timely and accurate manner.
Maintain and update the weekly spreadsheet utilized by the Accounting Department to provide an accurate and up-to-date overview of financial activities.
Required Knowledge, Skills, & Experience

Strong knowledge of accounts receivable principles, practices, and regulations.
Proficiency in using accounting software and ERP systems (i.e. QuickBooks).
Excellent analytical, problem-solving, and decision-making skills.
Exceptional interpersonal and communication skills to effectively interact with clients, team members, and other stakeholders.
High attention to detail and strong numerical accuracy.
Proactive and results-oriented mindset with a focus on continuous improvement.
Ability to work under pressure, meet deadlines, and handle multiple priorities simultaneously.
Proficient in Microsoft 365 applications.
Advanced proficiency in Excel; including pivot tables, lookups, and spreadsheet management.
Education and Experience:

Bachelor’s Degree in Accounting, Finance, or a related field.
Minimum 3 years of progressive experience in accounts receivable positions.
Additional certifications (e.g. CMA, CPA) are a plus

Part Time, 25-30 hours weekly
Flexible schedule

$22 per hour
JOB CODE: 1000043