by twochickswithasidehustle | Jul 18, 2021 | Uncategorized
We’re looking for a well-organized and proactive Executive Assistant/Project Manager to support our VP of Engineering.
To succeed in this role, you must be meticulously organized, a thoughtful communicator, and process guided. If you’re adept at interacting with staff at all levels of the organization in a fast-paced environment, this is the opportunity for you!
A critical part of this role is to understand the priorities of the company and to effectively prioritize time amongst many conflicting priorities, and serve as a reliable point of contact/liaison for internal and external parties. Your ability to exercise both sound judgment and discretion is key. You will ensure that the office is efficient, moves at the speed of the business and is responsive to our associates, leadership team and external partners. You have a strong internal drive, are focused on relationships, and maintain the highest standards of professionalism. This role also requires strong leadership skills, analytical and problem-solving skills and hands-on experience in project management skills.
What You’ll Do:
- Act as the point of contact between KeepTruckin VPs and internal/external clients
- Proactively working with other EA’s to optimize cross-collaboration and ease communication across orgs
- Maintain multiple calendars and recurring meetings; prioritizing appropriately and using good judgment in offering solutions to complex scheduling and meeting planning as needed
- Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required
- Support multiple members of the senior leadership team
- Roll out initiatives like on-boarding program and rewards program to improve engineering efficiency
- Help on procurement process, event and budget planning
- Work autonomously to manage projects and maintain communication with interested parties
- Plan and execute on team building events and off-sites
- Serve as a department and company “cultural ambassador” to reinforce team and company culture
- Prepare and schedule activities such as travel arrangements, internal and external business meetings, client or third-party appointments, conferences and general office events, including scheduling of conference room use and catering needs
- Help with rolling out promotion processes and training programs
- Maintain expenses using Expensify; review and coordinate approval of all expenses including processing accounts payable invoices
What We’re Looking For:
- 3+ years of experience supporting a senior executive or leadership team at a fast-growing company. Prior experience supporting engineering or product execs highly referred
- Outstanding communication skills, both written and verbal
- High level of confidentiality, discernment, and judgment
- Exceptional organizational skills. You are able to handle continuous change, shifting priorities, and interruptions without losing focus of tasks
- Strong time management and prioritizing skills
- Manages stakeholders effectively
- Strong sense of humility, maturity, and adaptability under pressure
- Bachelor’s degree
- Self-motivated, with initiative and the ability to take ownership of, and follow through with, specific tasks
APPLY HERE
by twochickswithasidehustle | Jul 18, 2021 | Uncategorized
Equivity is looking for part-time virtual assistants who have experience scheduling meetings, coordinating breakout rooms, and facilitating large volume interviews utilizing Zoom. The ideal candidate will be an expert with all things Zoom, including scheduling, troubleshooting, assisting candidates with finding the correct breakout rooms, and much more. This candidate will need to be available an average of 15-18 days per month for a variety of different interview schedules. Some days, you will be required to setup, host, and facilitate interviews from 8am – 4:45pm ET, other days, the schedule will be 10am ET – 3pm ET. You will have advanced notice of the calendar schedule. The selected candidate will be an enthusiastic people person, a great technical troubleshooter, and a whiz with Zoom interviews. If this sounds like you, we want to hear from you!
Experience supporting C-level executives with scheduling, as well as experience with recruiting and/or hosting large scale virtual meetings will be required. Expert proficiency with Zoom is also a must. The selected candidate will enjoy being the liaison between the client we are supporting (a tech consulting firm), and the candidates interested in careers with that firm. They will need to project enthusiasm with interacting with upper management and prospective candidates, confidence in their technological abilities for troubleshooting and logistics, and strong communication skills to be successful in this role.
More about our company:
Equivity matches clients with virtual assistants that provide administrative, marketing, and paralegal support. Our virtual assistants work with a high degree of autonomy and are responsible for developing relationships with our clients. Because we provide extremely attentive service to our clients, you must be available to respond to client communications during business hours within one hour by email, phone, and text and be available to work on projects during the business day. All of this work is done remotely, meaning that you can work from home.
The selected candidate would be hired as a part-time (W-2) employee of Equivity, not an independent contractor (1099 status). We are looking for somebody who has at least 20 hours per week of availability, and the pay rate is $17.00 per hour, with opportunities for advancement. We are a growing business and are looking for a virtual meeting host who is excited to partner with us and is interested in a long-term role with our company.
Qualities we are looking for:
- Organization
- Dedication
- Initiative
- Reliability
- Attention to detail
- Resourcefulness
- Excellent communication skills
- Responsiveness
- Ability to work independently with limited oversight
- Proactive self-starter
- Technologically savvy
APPLY HERE
by twochickswithasidehustle | Jul 18, 2021 | Uncategorized
This role will directly support the SVP, Head of Optum Care Marketing and operationally support the broader Optum Care Marketing team. Direct accountabilities include traditional administrative and clerical support activities, managing efficient invoice management, and department business segment liaison (BSL) role, in charge of department procurement, employee onboarding, systems access and ad hoc software/hardware requests.
This assignment is designed to offer an executive assistant experience as well as the ability to learn the marketing function and broader Optum businesses while developing business management operations skills and competencies.
You’ll enjoy the flexibility to telecommute* from anywhere within United States as you take on some tough challenges.
Primary Responsibilities:
- Traditional administrative / clerical support roles including: answering the telephone, typing / word processing of documents, maintaining calendars, setting up meetings, making travel arrangements, copying, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance
- Support procurement requests including efficient processing of invoices
- Provide meeting logistics support including setting up and monitor web casts, prepare and provide meeting materials, ensure audio visual and telecom needs are met, and secure rooms and catering as needed
- Monitor emails and messages as needed during core and some non-core hours
- Collect needed data and content for monthly, quarterly and ad hoc executive and business reporting
- Project management including request and take follow-ups to support project deliverables
- Develop and edit presentations
- Ensure effective utilization of technology tools by the SVP
- Ability to maintain and update the SharePoint sites
- Act as the Business Systems Liaison (BSL) for the Optum Care marketing team
- Manages onboarding experience and assist hiring manager with all sourcing and systems access
- Act as communication point for new technologies and initiatives being introduced by UnitedHealth Group IT
- Ariba and Service Request Center for all IT-related requests, and are expected to follow the correct procedures to complete and submit Service Requests
- Point of contact for Real Estate Services for Optum Care marketing team
You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:
- High school education or equivalent experience
- 3+ years of executive assistant experience supporting c-suite level executives
- Intermediate Microsoft Word proficiency: create and edit documents from scratch
- Intermediate Microsoft Excel proficiency: create spreadsheets from scratch, create and edit formulas, and manipulate expense reports
- Intermediate Microsoft PowerPoint proficiency: create and edit PowerPoint slides to utilize in executive and staff meetings
- Advanced Microsoft Outlook proficiency: complex calendar management including meetings, travel and conferences
Preferred Qualifications:
- Bachelor’s degree
- Experience in coordinating projects to meet deadlines with successful measurable outcomes
- Experience in a health care environment
APPLY HERE
by twochickswithasidehustle | Jul 18, 2021 | Uncategorized
You’ll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.
Welcome to one of the toughest and most fulfilling ways to help people, including yourself. We offer the latest tools, most intensive training program in the industry and nearly limitless opportunities for advancement. Join us and start doing your life’s best work.SM
Training will be conducted virtually from your home.
*All Telecommuters will be required to adhere to UnitedHealth Group’s Telecommuter Policy.
Primary Responsibilities:
- Contribute to the success of customer implementation through active participation in meetings for new business wins
- Prepare plan materials such as administrative documents and customer education materials
- Perform structure building, revisions and billing set up
- Research installation issues and develop customer specific resolutions
- Audit contract loads for adherence to quality measures and reporting standards
This is a challenging role with serious impact. It’s a fast paced, high volume environment that requires you to work independently while maintaining a strong focus on company policies and guidelines. Your accuracy will be vitally important and monitored carefully to ensure our system is correctly coded and that all plan documents are precise.
You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:
- High school diploma / GED (or higher)
- 1+ years of healthcare experience in an office setting
- Knowledge of Microsoft Office Suite to be able to create, modify and send documents in Word, Excel and Outlook
- Dedicated work area established that is separated from other living areas that provides information privacy
- Ability to keep all company sensitive documents secure (if applicable)
- Residing in a location that can receive a high-speed internet connection (additional information on UnitedHealth Group approved internet providers and restrictions will be provided)
Preferred Qualifications:
- Data entry proficiency
- Associate’s degree or higher
- UNET experience
APPLY HERE
by twochickswithasidehustle | Jul 18, 2021 | Uncategorized
Zurich is currently hiring an Executive Assistant! As an Executive Assistant, you will be providing personal assistance and support to the Head of Industry Practices & Senior Management team members. You will also be responsible for up to 5 members of Senior Management to be mainly in the CST & EST time zones. You will be supporting the day-to-day activities and building trusting relationships with those leaders. This position can be remote but must be willing to work EST zone.
Executive Assistant I are responsible for a variety of tasks:
- Under general supervision, performs moderate and confidential administrative for Senior Management.
- Organizes and prioritizes own assignments to ensure timely and accurate completion of work.
- Greets and directs internal and external customers to the appropriate person(s). Handles internal customer and employee inquiries. May refer more complex inquiries and/or complaints to appropriate personnel.
- Answers and screens phone calls and responds to simple e-mails for Senior Management.
- Composes routine and non-routine correspondences from brief notes, oral or written instructions. Receives incoming mails and forwards to appropriate personnel to handle.
- Controls, coordinates, and maintains Senior Management, schedules and coordinates meetings, appointments and other activities. Does follow-up work as needed.
- Maintains supplies, coordinates travel logistics using the ARIBA procurement tool.
- Prepares expense reports and handles payments for expense items.
Basic Qualifications:
- Bachelor’s Degree and No prior experience required in the Administrative area
OR - Associate Degree and No prior experience required in the Administrative area
OR - High School Diploma or Equivalent and 3 or more years of experience in the Administrative area
AND - Microsoft Office 365 experience
- Experience planning, organizing and scheduling work
Preferred Qualifications:
- Can work independently
- Knowledge of company operations, and organizational procedures
- Administrative experience in a multi-tasked, high-paced, confidential environment
- Ability to prioritize
- Ability to multi-task
- Strong verbal and written communication skills
APPLY HERE
Recent Comments