Cancellation Specialist – Veterans Evaluation Services
Job Introduction
Maximus is currently looking for Cancellation Specialists to join our Veterans Evaluation Services team. This is a remote opportunity. The Cancellation Specialist is responsible for reviewing, researching, and processing cancellation requests.
Job Summary
Essential Duties and Responsibilities:
- Review case comments to determine the eligibility for all cancellations, to include no shows and late cancellations, and then process the case accordingly. Process eligible cancellations for final submission (VES scheduled appointments or cancellation initiated by the VA) to VA through EMS.
- Work closely in conjunction with other Cancellation Specialists and Scheduling Manager to submit all cancellations in a timely manner.
- Research why the appointment was missed, canceled or moved and submit the update to the VA.
- Maintain thorough documentation of the process for all cancellations following established SOP’s.
- Send “Daily Productivity” email with number of daily processed cancellations to Scheduling Manager.
- Identify trends and errors created by other departments and notify the Scheduling Supervisor.
- Notify all veterans and/or providers regarding cancellations when necessary.
- Communicate and assist other departments in a collaborative effort to expedite cases.
- Promptly address emails and any voicemails on a daily basis.
Minimum Requirements:
- High School Diploma or equivalent.
- 2-4 years of related experience.
- Self-starter.
- Advanced verbal and interpersonal skills.
- Advanced written communication skills, to include excellent grammar.
- Advanced reading and comprehension abilities.
- Advanced analytical skills and detail-oriented.
- Advanced multi-tasking skills.
- Advanced organizational and prioritization skills, with strong ability to meet strict deadlines.
- Proficient typing skills.
- Proficient with Microsoft Word, Microsoft Outlook, Adobe Acrobat, general internet research, and beginner knowledge of Microsoft Excel.
Education and Experience Requirements
Home Office Requirements
Internet speed of 20mbps or higher required (you can test this by going to www.speedtest.net)
Preferred Windows or Mac (no Chromebooks) that is no more than 5 years old
OS for Windows – Windows 10 or Windows 11
OS for Mac – Big Sur (11.0.1+); Catalina (10.15); Monterey (12.3)
Hardwired internet (ethernet) connection
Private work area and adequate power source
A second monitor is highly recommended for most positions
Bookkeeper / Office Assistant
Remote Part-time Bookkeeper / Office Assistant
We are a quickly growing young company that requires a remote bookkeeper / office assistant to carry-out and manage office matters including administration, accounts receivables, accounts payable, job costing, certified payroll reports duties, AIA progress billing, document organization, and otherwise help manage the vendors, schedule, transactions, records, emails and projects.
Klēn Space is a cleaning business with government and commercial clients along the east coast. This requires strict compliance with various billing and invoicing policies for each project. Although we work with the government and employ field workers, we pride ourselves in being an innovative and tech savvy company.
Must be able to work on Eastern Time Zone (New York) and ideally 20-25 hours a week through time tracking software (although, for the right applicant we would entertain a part-time position). This is for immediate hire.
Primary responsibilities:
General office & billing management involves the following tasks:
Verifies accuracy of billing data, correcting any errors.
Creates itemized statements, bills, invoices, and other necessary billing documents, which may require calculation of credit terms, shipping charges, discounts, and costs of goods.
Records amounts due for items purchased or services rendered.
Performs general bookkeeping work on a job costing basis which may include entering data and maintaining records, invoices, and supporting documents of amounts due for items purchased or services rendered.
Creates supporting documentation for billing documents for each type of project, whether it be G7202 payment applications, certified payroll reports, or hourly billing.
Contacts customers and subcontractors to obtain, verify, and update account information when necessary.
Contract / project / vendor set up and administration, which including W-9s and COIs
Highlight any discrepancies between logs and invoice accounts.
Initiate and establish new procedures for remote office administration and billing tasks
Ensures insurance and corporate compliance and renewals
Email, document and schedule management
Performs other related duties, as assigned.
Accounts Payable is about managing outgoing bills and invoices on behalf of the company. These bills might include utility payments, inventory invoices, employee expense accounts and reimbursements, which involve the following tasks:
Updating and maintaining records of expenditures
Verifying accuracy of invoices before sending out payments
Responding to vendor invoices
Ensuring that all payments are made in accordance with company policy
Ensuring that all payments are sent on time
Resolving payment discrepancies and disputes on behalf of the company
Fill out the weekly certified payroll sheet for each employee for each project with the hours and pay for the given week and include proof of pay stubs.
Submit these certified payroll sheets to the government on a monthly basis in the form of a single PDF with a coversheet and invoice.
Accounts Receivable is about managing incoming payments on behalf of the company, which involve the following tasks:
Preparing and emailing invoices to customers, with supporting documentation, which at times includes certified payroll reports.
Posting payments to customer accounts
Organizing and filing deposit receipts as invoices are paid
Preparing reports on delinquent accounts and customer payment profiles
Reconciling cash receipts and deposits
Analyzing financial records for accuracy
Required Skills/Abilities:
Good understanding of clerical and administrative procedures.
Excellent written and verbal communication skills.
Excellent organizational and time management skills.
Excellent attentive to detail
Ability to do certified payroll reports.
Proactive and ability to solve problems as they arise.
Proficient in Microsoft Office Suite or similar software.
Proficient in AIA documentation and job costing
Education and Experience:
High school diploma or equivalent required.
Associates degree or vocational school training preferred in accounting, finance or payroll accounting.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Language:
English (required)
Terms:
Pay is negotiable based upon experience and certifications (e.g. $28 – $36/hr)
PTO
Remote
20-25 hours a week (unless a part-time arrangement was made)
Immediate Hiring
Administrative Associate 3 (Remote)
Stanford University, one of Silicon Valley’s largest and unique employers, has immediate openings for Administrative Associates to provide administrative support to faculty at the School of Medicine. Stanford’s mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative and rewarding place to work. This is an excellent opportunity for a highly self-motivated learner willing and eager to take on new challenges in a dynamic and fast-paced environment.
Stanford University is seeking an Administrative Associate to support Michelle Monje, a leading research scientist, physician, and professor in the field of neurology. Dr. Monje is recognized as an international leader in the pathophysiology of glioma and a pioneer in the emerging field of cancer neuroscience. This assistant will serve as the administrative face to Dr. Monje’s engagement with many organizations, including her contributions as a Howard Hughes Medical Institute (HHMI) Investigator, MacArthur Foundation Fellow, leader of the Monje Lab, associate director of the Stanford Center for Cancer Cell Therapy for neuro-immuno-oncology, and director of neuro-oncology research in the Department of Neurology. Dr. Monje has led several of her discoveries from basic molecular work to clinical trials for children and young adults with brain tumors, including a promising clinical trial of CAR T cell therapy for DIPG and diffuse midline gliomas. This assistant will also provide limited administrative support to the clinicians and program manager of Dr. Monje’s lab members and neuro-immuno-oncology team.
Dr. Monje is an incredibly busy scientist, physician and leader who works to improve understanding of and treatment for diseases of the brain and spinal cord, especially childhood brain cancers. The candidate must exhibit exceptional organization skills; pay attention to detail; demonstrate strong verbal and written communication; show appropriate initiative and utilize judgment that is informed by an awareness of Dr. Monje’s priorities when organizing meetings and making travel arrangements; and operate in a professional manner, using sound and effective judgment to prioritize administrative efforts. The candidate should also monitor administrative progress, identify bottlenecks and performance improvement opportunities, and make actionable recommendations to provide the fullest level of support to Dr. Monje. The ideal candidate has the desire and ability to become a crucial member of Dr. Monje’s team over a long period of service.
To read more about Dr. Monje and her research program, see https://stanfordmag.org/contents/brains-and-heart.
Duties include:
Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
Create complex reports and spreadsheets which may utilize specialized software and systems.
Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
- – Other duties may also be assigned.
DESIRED QUALIFICATIONS:
Prior work experience in academic health care setting.
Prior experience with Stanford on-line ordering and financial reporting system.
Knowledge of medical terminology.
Interest in a long term administrative position.
EDUCATION & EXPERIENCE (REQUIRED):
High school diploma and four years of administrative experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Advanced computer skills and demonstrated experience with office software and email applications.
Demonstrated success in following through and completing projects.
Excellent organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize, multi-task, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Ability to handle highly confidential material and provide a highly professional, courteous and efficient point of contact.
Must be able to work in a fast-paced environment.
PHYSICAL REQUIREMENTS*:
Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
Data Entry Specialist
It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
Total Party Planner catering software is an easy to use all-in-one web-based catering software solution.
We are in need of a Data Entry Specialist to assist with inputting our client’s data into MS Excel Spreadsheets. We will provide documents to copy/paste various items, categories, prices/costs, descriptions, etc. into a MS Excel spreadsheet. This opportunity requires communication with our Client Success Managers to ensure accurate data entry in a timely fashion. If you feel you’d be a good fit for the position, we’d love to further discuss the opportunity together!
Primary Responsibilities:
Enter data into appropriate fields; databases, records, and files
Create and organizing spreadsheets
Summarizing and compiling data for standardized reports
View and verifying confidential or private customer/client information;
Verifying data by correctly checking and comparing source documentation
Organizing paper formats, paper backups, and material source files as needed
Part Time position with hours based on business need
Supervisory Responsibilities:
Oversee completion of Data Entry Projects
Provide assistance, as needed.
Primary Qualifications:
Extensive knowledge of Microsoft Office Suite, particularly of Excel spreadsheets
Strong attention to detail
Able to quickly and accurately type and enter data; knowledge of touch typing system preferred
Excellent verbal and written communication skills
In-depth understanding of databases
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