Project Administrative Assistant

Employer: CSI Professional

CSI Professional is actively seeking a Remote Administrative Assistant for our client. This is an exciting opportunity to join a company who provides an inviting atmosphere in which to work and our people bring a wealth of experience, creativity and enthusiasm to their jobs.
This is a remote position.
Contract Period: 1 year contract
Location: Remote
Schedule: Standard Business Hours, 8a-5p
Job Description:

Supporting AP operations, the position’s primary function is to leverage the professional’s time by performing administrative duties related to the scope of the professional’s responsibilities. The individual will be the “right hand” to the lead to assist with team email inbox management, invoice management, updates, and research using Fusion system. Additionally, the position will assist in and/or lead special and ad-hoc projects of moderate complexity.
Key Responsibilities:

  • Project coordination skills preferred along with attention to detail.
  • Fosters successful relationships through direct interaction with peers and others.
  • Partners with management to build a collaborative working environment while promoting leadership, exercising good judgment and professionalism.
  • Training will be provided to the resource in the following areas:
    • Fielding general inbox and telephone line, not a heavy load, however, responsible for management
    • General team inbox management, tracking questions, fielding communication to the correct party
  • With working from home, there is a need to handle invoices electronically (monitor invoice folder) and work inbox to funnel to the appropriate parties
  • Preparing reports and financial data.


  • 4-6 years of experience
  • Requires intermediate level computer and system research/navigation skills
  • Project coordination experience is helpful, however, not required and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors
  • Intermediate to advanced computer/technical skills required, including Outlook calendaring, Excel, Power Point
  • Data entry skills
  • Ability to learn new platforms/programs, etc.
  • Excel usage in past experiences, Smartsheet is a plus (basic entry and data management)
  • Positive/tactful demeanor
  • Professional presence
  • Strong communication skills
  • The ability to manage upwardly to other members of senior management
  • Ability to operate independently

This is a remote, work from home position. You may be located anywhere within the US.