Finance Associate (Revenue Support)
Estimated Date to Hire: January 30, 2023
Hiring Timeline: The hiring timeline listed here is our best estimate, and intended to assist applicants with planning throughout the process. If the timeline changes by more than a week, we will inform all applicants.
- October 13 – Job Posting Open
- November 13 – Job Posting Closes
- November 21 – Conduct Phone Screens
- November 28 – Conduct Virtual Interviews
- December 19 – Conduct Final Interviews
- January 2 – Selection, Reference Checks & Job Offer
- January 30 – Day One!
Are you looking for us?
You have a passion for providing finance, administrative, and logistics support to the Finance team. You enjoy learning new systems and working together as a team. You are extremely organized and detail oriented, comfortable with meeting deadlines, a good communicator, and a skilled problem solver. Confidentiality comes easy to you. You are excited to work toward abortion access and funding in a behind-the-scenes role.
Organizational Overview:
The National Network of Abortion Funds (NNAF) builds power with members to remove financial and logistical barriers to abortion access by centering people who have abortions and organizing at the intersections of racial, economic and reproductive justice. Together with our members, we advocate for cultural and political change to ensure access for people who face the greatest obstacles to abortion access: women with lower income, women of color, young women, and transgender and gender nonconforming people. This is an exciting time for NNAF as we grow, nurture new funds emerging in underserved areas, deepen our support for funds working within the reproductive justice framework, and co-lead a bold national coalition campaign to increase abortion access by restoring Medicaid coverage for abortion. We are working to make access to abortion a reality for everyone, no matter their resources. We are building a movement, mentoring young leaders, and working toward a world in which everyone can shape their own futures and families. We invite you to join us as the newest member of our dedicated and growing team at a time when we are explicitly focused on scaling our network and building the infrastructure of abortion funds to be fully staffed organizations with robust abortion funding budgets.
NNAF is comprised of a multi-racial, multi-religious, gender expansive staff of 70, located across the United States. We know how important it is to support our remote staff to maintain connection and cohesiveness as a team. To this end, we ensure weekly one-on-one supervision, face-to-face virtual staff meetings, quarterly in-person meetings, and more.
Title: Finance Associate (Revenue Support)
Supervised by: Staff Accountant (AR)
Supervises: N/A
Status: The position is full-time, non-exempt, salaried.
Compensation: $58,810 – $61,750, commensurate with experience, with competitive benefits package
Location: Remote
Benefits: Best in Class benefits package currently including 100% employer paid health insurance plus 50% for dependents/families, a 5% employer retirement match, 32-hour work weeks, 3 weeks vacation, 13 holidays, generous sick time, and a commitment to professional development.
Position Description
The Finance Associate is responsible for providing administrative and revenue support to the Staff Accountant that manages revenue. This position will have some interaction with the general public and outside customers, but will interact mainly with other NNAF staff members, and is vital to NNAF’s success in handling the organization’s growing revenue needs.
Essential Job Functions
Revenue Support (approximately 75% of the position)
- Provide administrative support for all accounts receivable.
- Prepare, post, verify, and record customer payments and transactions related to accounts receivable.
- Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
- Collaborate with the Staff Accountant to reconcile accounts receivable periodically.
- Assist the Staff Accountant in reconciling revenue accounts each month.
- Support the Staff Accountant with reconciling all revenue with Development team staff and the Salesforce report monthly.
- Maintain materials for accounts receivable as needed and file accordingly.
- Assist the Finance team with the yearly audit at the end of each fiscal year and support the annual budgeting process.
Finance Team Support (approximately 15% of the position)
- Assist with supporting travel coordination, logistics, supply ordering, and schedule coordination for the Finance team.
- Assist with supporting the Finance team’s virtual activities such as meeting coordination and scheduling, agenda creation, and document organization.
- Assist with supporting Finance team members with other finance functions and tasks as needed.
Other (approximately 10% of the position)
- Actively participate in required convenings, summits, retreats, and staff meetings, and participate in required virtual staff communications.
- Protect the organization by keeping information confidential.
- Update professional knowledge by participating in educational opportunities approved by NNAF, maintaining networks, and participating in professional organizations as relevant to your role.
- Perform duties required of all staff to support smooth internal operations such as submitting timely expense reports, reimbursement requests, and timesheets.
- Perform other duties as assigned by supervisor.
Travel Expectations
Ability to travel as job requires, approximately six times minimum per year. Travel will primarily be overnight, for approximately 2-5 days, and national. Regardless of where employee lives, and barring travel delays outside of an individual’s control, employee must be able to arrive at destination on-time.
Please note: Due to COVID-19, organizational travel and attendance at NNAF gatherings is optional for all. We encourage staff to opt out if they are uncomfortable traveling and/or gathering due to COVID-19.
Benchmarks
- Reviews and ensures timely preparation of accounts receivable transactions.
- Reviews and enters all revenue transactions along with required backup and documentation from the donor.
- Maintains all review records and ensures appropriate document storage.
- Submit all baseline work accurately and on time every cycle. Baseline work includes Certify (monthly) or submitting reimbursements within 90 days of expenses, workplanning in Trello (keeping your own annual and quarterly workplan updated and participating in maintaining your department’s), Slack and email communication (daily), timesheets in ADP (bi-weekly), participating in all staff meetings (monthly) and department meetings, and consistently working core hours.
Qualifications
Job experience requirements
- One or more years of relevant work experience.
- Experience with Microsoft Excel, including pivot tables, Vlookup functions, creating spreadsheets, building tables and charts, using shortcuts and formula functions, etc.
Specific skill sets
- Strong organizational skills with impeccable attention to myriad details.
- Comfortable navigating online data systems.
- Ability to work effectively with Google Sheets.
- Intermediate or Advanced Microsoft Excel skills.
- Strong written and verbal communication skills.
- Ability to coordinate projects that require team collaboration and review processes.
- Ability to coordinate a project with supervision.
- Ability to use discretion when handling confidential information.
- Confidence with planning, problem-solving, and the ability to maintain flexibility and effectively manage ambiguity in a responsive work environment.
- Interpersonal skills with the ability to relate to and empathize with others.
- Strong reading comprehension skills and willingness to absorb considerable amount of reading materials.
Preferred skill sets
- Experience with Quickbooks and/or other accounting software.
- Experience with knowledge management.
- Experience non-profit organizations.
Qualities
- Committed to abortion access and full reproductive health care for all.
- Committed to an intersectional framework that includes, but is not limited to gender, economic, and racial justice.
- Ability to enjoy collaboration and be a part of a dynamic, highly productive and integrated team; maintain flexibility and effectively manage ambiguity in a responsive work environment.
- Self-motivated, resourceful, creative, and able to work without significant day-to-day supervision.
- Open to giving and receiving feedback and committed to practicing this regularly.
- Belief in bucking the trend through progressive policies to create a new vision for our future.
- Appreciation of working with diverse staff and board in an organization committed to racial justice.
Work Environment
The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions.
- Depending on location, a combination of in-office and virtual office at this time. Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing.
- This position is full time, with employee’s regular full time schedule to be approved by supervisor. Regular hours must include attendance during core business hours from 12:00pm – 5:00pm Eastern Time, Monday through Thursday. Occasional work on evenings and weekends as needed.
- Must be able to conduct business in English; however, fluency in languages other than English is a plus.
- Smoke- and drug (illegal or recreational)-free environment.
- Some work at off-site locations may be required; NNAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible.
- This role routinely uses standard office equipment such as computers, phones, and scanners. Employee is regularly required to communicate effectively via computer, via phone, and in person.
- This role requires frequent sitting.
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