Clinical Research Coordinator

by Irma Moore | Oct 28, 2024 | Uncategorized

GENERAL SUMMARY/ OVERVIEW STATEMENT: 

The Valera Lab is looking for a per diem research assistant position. The RA will be assisting with projects focused on understanding the neurobiological and neuropsychological impact of repetitive traumatic brain injuries (TBIs) in women who have experienced intimate partner violence (IPV). Primary populations the RA would work with include women who have experienced physical IPV and women who have experienced IPV-related TBI. Neuropsychological and neurological testing are administered remotely, and the RA will be trained to run study visits over Zoom. We also employ multiple imaging modalities including diffusion tensor imaging (DTI) and structural and functional MRI. The RA will be trained to scan participants over a four month period. We also collect blood and hair from each participant, and therefore the RA may be asked to become certified in phlebotomy and learn how to process blood samples. Finally, the RA may choose to be involved in other ongoing research studies, including writing up and presenting results. 

PRINCIPAL DUTIES AND RESPONSIBILITIES: 

Please note, the functions below are representative of major duties that are typically associated with these positions. Specific responsibilities may vary based upon departmental needs. Similarly, not all duties that have been outlined will be assigned to each position.  

• Collects & organizes patient data 
• Maintains records and databases 
• Uses software programs to generate graphs and reports 
• Assists with recruiting pariticipants and screening
• Conducts literature searches
• Verifies accuracy of study forms 
• Updates study forms per protocol 
• Documents patient visits and procedures 
• Assists with regulatory binders and QA/QC procedures 
• Assists with interviewing study subjects 
• Administers and scores questionnaires 
• Provides basic explanation of study and in some cases obtains informed consent from subjects 
• Performs study procedures, which may include phlebotomy and MRI scanning. 
• Assists with study regulatory submissions 
• Verifies subject inclusion/exclusion criteria 
• Performs administrative support duties as required 

SKILLS/ABILITIES/COMPETENCIES REQUIRED: 

• Careful attention to details 
• Good organizational skills 
• Ability to follow directions 
• Good communication skills 
• Computer literacy 
• Working knowledge of clinical research protocols 
• Ability to demonstrate respect and professionalism for subjects’ rights and individual needs 

EDUCATION: 

• Bachelor’s degree required in Psychology, Neuroscience, or a related field. 

EXPERIENCE: 

• New graduates with some relevant course/project work or those without any prior research experience will be considered for the Clinical Research Coordinator I position outlined above. 

SUPERVISORY RESPONSIBILITY (if applicable): 

• A Clinical Research Coordinator I does not have any supervisory responsibility. 

EEO Statement

Massachusetts General Hospital is an Equal Opportunity Employer.By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.  

Primary Location

 MA-Charlestown-MGH 13th Street

Work Locations

MGH 13th Street 

149 13th Street 

 Charlestown 02129

Job

 Clinical

Organization

 Massachusetts General Hospital(MGH)

Schedule

 Per Diem

Standard Hours 1

Shift

 Day Job

Temporary Payroll and Benefits Specialist

by Irma Moore | Oct 28, 2024 | Uncategorized

SmartBug Media is the full service digital agency of choice for organizations looking to create resilient growth across the entire customer lifecycle. From marketing to sales, revenue operations to customer success, and e-commerce to integration, SmartBug combines sound strategies and technology with top talent to de-risk the future and set the course for continued success. As a fully remote team of over 300 professionals, we believe in delivering exceptional work without compromising work/life balance, no matter where you are. Recognized globally, we’ve made the Inc. 5000 list seven times, the Adweek 100 four years running, and won numerous Comparably awards for our culture and leadership. We’re not just HubSpot’s highest-rated partner worldwide but also a two-time HubSpot NA Partner of the Year and proud Elite Partner. Add to that our Master Elite partnership with Klaviyo and our proud partnerships with Shopify and Google.

Job Summary: 

SmartBug is seeking a Temporary (3-5 month contract) Payroll and Benefits Specialist to provide administrative support to the SmartBug People Operations team. The individual will work closely with the HR team on the details of the payroll process, ensuring accurate and timely processing of employee salaries, benefits, and related records. Responsibilities include verifying timekeeping records, processing payroll changes, handling inquiries regarding payroll and benefits, and maintaining compliance with relevant regulations. This role is essential for fostering a positive employee experience and supporting the overall mission of SmartBug. The individual must have experience with Paylocity HRIS and payroll processing, document management, and general benefits administration.  This position also requires a thorough knowledge of HR policies, procedures and the ability to handle information of a highly confidential and critical nature. We are looking for an individual who is a fast learner, adaptable, proactive, able to solve problems quickly, and enjoys working in a remote environment.

What You’ll Do:

• Processes semi-monthly multi-state payroll in a timely and accurate manner
• Processes exception items requiring special handling. Calculates wages and payments for vacation payouts, terminations, adjustments, bonus and commission payouts, and other special payroll requirements such as garnishments/liens.
• Review timecards for accuracy and completeness. Connects with employees and managers regarding inquiries.
• Coordinates and completes required reports, audits, fillings for payroll and review of benefits feedsResponds to internal and external payroll-related questions
• Ensures that employees are paid on time and correctly. Navigates paycheck issues and reconciles as neededResearches applicable state, federal, and Company policies, procedures and laws to ensure full compliance with all payroll & benefit related matters
• Ensures that payroll filings are completed on time; provides missing filing information
• Prepares reports as requested by department heads and stakeholders
• Assists with annual EEO- filing, ACA reporting, Veterans Reporting, and any other compliance-related filings
• Processes expense payrolls in coordination with the accounting department
• Process payroll and benefits-related mail, including unemployment claims, state disability claims, and tax reviews and adjustmentsTroubleshoot payroll and benefits issues with Paylocity service team and act as the point of contact with Sr. HR Director and HR Generalist  for Paylocity questions
• Assist HR Generalist with employee benefits-related questions and inquiries
• Process Benefit invoices and works with insurance broker on invoice reconciliation

Requirements

• Minimum three years’ of Paylocity Payroll and HRIS experience is required
• Excels in detail oriented task management and payroll/benefits calculation
• Proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Must be a self-starter and have the ability to spearhead semi-monthly payroll preparationExtremely organized, proficient time management ability to manage conflicting priorities with easeUtilizes time efficiently and meets challenges with resourcefulness
• Contributes to building a positive team spirit, displays courtesy and sensitivity toward the needs of others
• Superior computer skills.  Adept at Google Workspace, MS Word, Excel & PowerPoint
• Comfortable with technology and learning new tools
• Bachelor’s degree preferred 

Personal Qualifications:

• A positive person who is accustomed to a fast-paced environment
• A highly organized, detail-oriented, and reliable professional who can work independently
• A team player who truly views no task as too large or too small, but instead views every assignment as an opportunity to learn and grow
• A multi-tasker, who exhibits a high degree of initiative, integrity, and the ability to craft creative, pragmatic, and effective solutions.A self-disciplined and self-motivated professional with solid work habits, a commitment to promptness and managing deadlines, and a strong sense of pride in accomplishing a wide range of tasks and goals.
• A talented and caring colleague who displays good judgment, inspires confidence, and handles sensitive matters with absolute discretion.

WHAT WE OFFER – PERKS!

• Hourly rate of $28-$33 per hour (30-35 hours per week commitment)
• The flexibility of working remotely
• Accrued Sick-time off
• MacBook Air issued to you at time of hire

$28 – $33 an hour

Sponsored Programs Seasonal Event Logistics Assistant

by Irma Moore | Oct 28, 2024 | Uncategorized

AFS-USA is part of a worldwide network of AFS partner organizations that work together to advance global education and foster meaningful connections across cultures. As the network’s largest partner, AFS-USA works to increase the global competency of U.S. citizens by providing a variety of international and intercultural learning experiences to individuals, families, schools, and communities. We are proud of our Staff from our national office in New York City as well as home offices across the county, who collaborate with our more than 2,000 AFS-USA Volunteers to deliver high quality programs and global education resources. These include immersion-based study abroad experiences in over 40 countries worldwide; opportunities to host foreign AFS exchange students; and global learning workshops and curricula for educators, schools and businesses.

AFS-USA works with the Youth Programs Division of the Bureau of Educational and Cultural Affairs of the Department of State to implement several fully funded scholarship programs, including the Congress-Bundestag (CBYX) Program, a US-German government initiative; and the Youth Exchange and Study Program (YES and YES Abroad), a public diplomacy initiative authorized by Congress in the aftermath of September 11, which builds bridges of international understanding between Americans and people in approximately 40 countries with significant Muslim populations; and the National Security Language Initiative for Youth (NSLI-Y) a language intensive program designed to build a core of US citizens knowledgeable in the languages and cultures of lesser taught languages.

Core responsibilities of the role include coordination of all planning and logistical arrangements for the annual volunteer, staff and alumni training event known as the ECA Programs Workshop to take place March 4 – 11, 2025, in the Washington, DC area which brings together approximately 150 AFS staff and volunteers. The incumbent will work with staff, AFS volunteers, alumni, and partner organizations to coordinate travel and logistics for all conference participants. The Sponsored Programs Seasonal Event Logistics Assistant will report to the Logistics Coordinator-Grants.

DUTIES/RESPONSIBILITES:

• Responsible for the logistical coordination and organization of the ECA Programs Workshop regarding venue booking, travel coordination and event material organization.
• Follow-up with venue representatives about details and needs of workshop, provide all on-site requirements and coordinate all pre-event requests.
• Assist with all necessary visa documents for international staff members.
• Prepare, print and organize all event-related documents.
• Coordinate follow-up communication to event attendees.
• Maintain an up-to-date knowledge of all event details and attendee lists.
• Supports the Team Lead with information/tasks related to the workshop.

OTHER DUTIES: 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

WORK EXPECTATIONS:

• The regular business hours of AFS-USA are Monday – Friday, 9AM – 5PM eastern. However, you may work a schedule outside of these hours dependent on the needs of your department. There will be times when hours will be altered due to seasonal fluctuations in workload and may include occasional weekend and/or evening work.
• We welcome candidates from throughout the U.S. for remote work however candidates located in New York City are preferred.
• Requires travel up to 10% time and work on nights and weekends  
• The expected duration of this position begins in late-November and is expected to continue through April 2025. Applicants must commit to the full duration of the position.

SALARY:

• The compensation for this position is $18/hourly. This position is eligible for overtime pay and sick & safe time. 

QUALIFICATIONS:

• 1+ year experience in Event planning, Tour agency or Customer service 
• Bachelor’s degree in Logistics, Marketing, Tourism, International Relations is an advantage 
• Fluent verbal and written English is a must 

• Good Microsoft Office skills
• Strong organizational skills 
• Ability to successfully prioritize and manage multiple tasks 
• Ability to work well under pressure 
• Experience/high level of comfort in an intercultural setting 
• Ability to travel to Washington, D.C. for the March 4-11, 2024 event 
• Ability to work extra hours on some evenings and weekends 
• Sense of humor, a great attitude, flexibility and patience 

COMMITMENT TO DIVERSITY:

AFS-USA is committed to maintaining a culture of diversity, inclusion, and equity.  We welcome employees from all backgrounds to ensure that we have the best, most creative and diverse talent on our team.

NON-DISCRIMINATION:

AFS-USA is committed to a work environment in which all individuals are treated with respect and dignity. AFS-USA prohibits all forms of unlawful discrimination, harassment and retaliation, including behavior which targets an individual or group based on perceived or actual characteristics, such as but not limited to: race, color, religion, creed, sex (including pregnancy, childbirth and related medical conditions), national origin, age, disability, military service, veteran status, marital status, partnership status, sexual orientation, familial status, gender identity, gender expression, transgender status, genetic predisposition or carrier status, alienage, citizenship status, caregiver status, status as a victim of domestic violence, sex offense or stalking, unemployment status, status as a certified medical marijuana patient or any other legally protected classification.

Administrative Assistant (ETS) | Temporary

by Irma Moore | Oct 28, 2024 | Uncategorized

Overview

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.

KEY RESPONSIBILITIES:

• Assists with completion of applications for graduate admissions programs.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• May complete forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic or other reports associated with department’s primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
• May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. This position requires you to reside in the State of Georgia . 

Additional Details

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran’s status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.

Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one-week advance notice is preferred.

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Bilingual Helpdesk Specialist

by Irma Moore | Oct 25, 2024 | Uncategorized

Job Description

We are working with a Federal Government client seeking a Bilingual HelpDesk Specialist to join their team remotely for a 6-month contract (+ two 6-month option periods). The Bilingual HelpDesk Specialist will support the Finance Team and clients while a new financial system is being implemented.

Roles and Responsibilities

• Provide basic user support and live assistance to employees by email or over MS Teams.
• Perform initial problem analysis and triage problems or advanced user questions to the appropriate team in Finance.
• Track and summarize user questions using collaborative Microsoft Office tools such as SharePoint, so that they may be used to improve user support and tools.
• Adjust responses and support based on customer service feedback by tracking responses and adjusting Frequently Asked Questions (FAQ) with standard answers.
• Conduct periodic user satisfaction surveys and track user problem trends; make recommendations for improvements to the network systems and create reports based on information provided from user surveys and trends.

Qualifications and Skills

• Reliability Security Clearance.
• 5 years of experience working performing the following responsibilities:
  • Responding appropriately to user requests and problems;
  • Triaging problems to appropriate staff;
  • Communicate the status of problem resolution to users;
  • Logging and tracking requests for assistance;
  • Conduct periodic user satisfaction surveys and track user problem trends;
  • Make recommendations for improvements based on information provided from user surveys and trends;
  • Develop, implement, and/or participate in the distribution of network related information to help desk procedures;
• 6 months of experience working as a customer service representative within the last 36 months.
• 6+ months working in a Helpdesk or Call Centre environment within the last 60 months.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.