Senior Executive Assistant

About Us
Coalition is the world’s first Active Insurance provider designed to help prevent digital risk before it strikes. Founded in 2017, Coalition combines broad insurance coverage with a digital risk assessment and continuous security monitoring to help organizations protect themselves in today’s hyper-connected world.

Coalition offers its Active Insurance products in the U.S., U.K., and Canada through relationships with leading global insurers including Allianz, Arch Insurance, Lloyd’s of London, Swiss Re and Zurich, as well as cyber capacity through its own carrier, Coalition Insurance Company. Coalition’s Active Risk Platform provides automated security alerts, threat intelligence, expert guidance, and cybersecurity tools to help businesses worldwide remain resilient against cyber attacks.

Coalition comprises a team of cybersecurity and technology experts, as well as experienced insurance professionals, who have come together to build a world-class organization with a massive technological advantage. Our secret sauce is bringing these expertise together to create a world-class organization with one mission: to protect the unprotected as the world digitizes. Today, Coalition is one of the world’s largest commercial insurtechs serving hundreds of thousands of customers worldwide.

Since its founding, Coalition has raised $755 million in equity funding, including $250 million in June 2022, affirming its ability to deliver profitable growth and cementing its position as a long-term business with a clear competitive advantage.

Coalition’s exceptional growth stems from its ability to address real-world problems for organizations of all sizes, and by remaining true to our founding values of character, humility, responsibility, purpose, authenticity and inclusion. We are proud to have been named among Inc.’s Best Workplaces in 2021 and 2023, and one of Fast Company’s Most Innovative Companies in 2022.

About the Role
We are looking for an experienced Executive Assistant to assist C-Suite executives and help enhance their productivity and efficiency. This position requires initiative, attention to detail, the aptitude to learn, and a passion for delivering strategic value. This person will work to increase company alignment, productivity, and engagement by streamlining communication, key documents, and logistics. High enthusiasm, creativity, and resourcefulness are crucial, as is a high level of professional integrity and confidentiality.

This is a fully remote position that can be based anywhere within the Pacific, Mountain, or Central US time zones.

Strategically and proactively handle calendar and daily schedules for multiple executives across domestic and international time zones. This will include overseeing and vetting a high volume of meeting requests, knowledge context to make sound judgments regarding calendaring, discerning priorities between conflicting meetings, and thoughtfully and proactively navigating last minute schedule changes
Organize and coordinate travel logistics including flights, ground transportation, preparing agenda, and accommodations
Track and guide expenses with accountability to budget adherence, review for compliance, and coordinate approval
Collaborate by sharing ideas and offering assistance on various projects and functional events
Be a genuine champion for the team to strengthen a positive and energetic company culture
Work cross-departmentally to prepare for important meetings and events
Skills and Qualifications
10+ years of Executive Assistant experience, including at least 5 years of directly related experience supporting e-staff
Experience working in a high-growth environment
Excellent organizational, problem-solving, and follow-up skills
Ability to be proactive, flexible, and take initiative as needed; must be able to do the research, come up with ideas and make sound judgments
A clear and effective verbal/written communication style when liaising with internal teams and external business contacts (including investors and board members)
Must be equally comfortable dealing with ambiguity and taking direction from others
Excellent comprehension and command of Google Office Suite; must be comfortable refining presentations via Google Slides/Powerpoint and guiding data via Google Sheets/Excel
Devotion to confidentiality and integrity when handling delicate information
Passion for your work and recognition of the crucial impact you have on the organization
100% medical, dental and vision coverage
Flexible PTO policy
Annual home office stipend and WeWork access
Mental & physical health wellness programs (One Medical, Headspace, Gympass, and more)!
Competitive compensation and opportunity for advancement
Our compensation reflects the cost of labor across several US geographic markets. The US base salary for this position ranges from $94,000/year in our lowest geographic market up to $140,000/year in our highest geographic market. Consistent with applicable laws, an employee’s pay within this range is based on a number of factors, which include but are not limited to relevant education, skills, job-related knowledge, qualifications, work experience, credentials, and/or geographic location. Your recruiter can share more on target salary for your location during the interview process. Coalition, Inc. reserves the right to modify this range as needed.