This role will directly support the SVP, Head of Optum Care Marketing and operationally support the broader Optum Care Marketing team. Direct accountabilities include traditional administrative and clerical support activities, managing efficient invoice management, and department business segment liaison (BSL) role, in charge of department procurement, employee onboarding, systems access and ad hoc software/hardware requests.
This assignment is designed to offer an executive assistant experience as well as the ability to learn the marketing function and broader Optum businesses while developing business management operations skills and competencies.
You’ll enjoy the flexibility to telecommute* from anywhere within United States as you take on some tough challenges.
Primary Responsibilities:
- Traditional administrative / clerical support roles including: answering the telephone, typing / word processing of documents, maintaining calendars, setting up meetings, making travel arrangements, copying, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance
- Support procurement requests including efficient processing of invoices
- Provide meeting logistics support including setting up and monitor web casts, prepare and provide meeting materials, ensure audio visual and telecom needs are met, and secure rooms and catering as needed
- Monitor emails and messages as needed during core and some non-core hours
- Collect needed data and content for monthly, quarterly and ad hoc executive and business reporting
- Project management including request and take follow-ups to support project deliverables
- Develop and edit presentations
- Ensure effective utilization of technology tools by the SVP
- Ability to maintain and update the SharePoint sites
- Act as the Business Systems Liaison (BSL) for the Optum Care marketing team
- Manages onboarding experience and assist hiring manager with all sourcing and systems access
- Act as communication point for new technologies and initiatives being introduced by UnitedHealth Group IT
- Ariba and Service Request Center for all IT-related requests, and are expected to follow the correct procedures to complete and submit Service Requests
- Point of contact for Real Estate Services for Optum Care marketing team
You’ll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:
- High school education or equivalent experience
- 3+ years of executive assistant experience supporting c-suite level executives
- Intermediate Microsoft Word proficiency: create and edit documents from scratch
- Intermediate Microsoft Excel proficiency: create spreadsheets from scratch, create and edit formulas, and manipulate expense reports
- Intermediate Microsoft PowerPoint proficiency: create and edit PowerPoint slides to utilize in executive and staff meetings
- Advanced Microsoft Outlook proficiency: complex calendar management including meetings, travel and conferences
Preferred Qualifications:
- Bachelor’s degree
- Experience in coordinating projects to meet deadlines with successful measurable outcomes
- Experience in a health care environment