Program Coordinator, Academic Processes 

Department:             Counseling                            
Classification:           Staff – Full Time, Non-Exempt
Reports to:                Executive Administrative Director
Location:                  Remote, with the ability to travel to campuses and other locations
Compensation:         $23/hour

Position Overview
The Program Coordinator administers all academic processes for the Counseling Department in the Counseling, Psychology, Therapy (CPT) School, and works with the administrative team, students, faculty, and other university offices as needed. Programs include, but are not limited to: CMHC MA Keene, CMHC MA Online/low residency, School Counseling, CMHC Art Therapy Concentration, CMHC Seattle, CES.  

Essential Job Functions:
Student Support

  • Organize program plans for each entering semester
  • Track student conferral readiness and commencement attendance to ensure relevant students are included in communication
  • Create and maintain new student and current student resources in Sakai, including but not limited to: registration instructions, curriculum and degree requirements, general helpful tools
  • Maintain student program data and department spreadsheets
  • Coordinate advisor assignments in Colleague and communicate advisor/advisee updates accordingly
  • Update all course syllabi and make accessible to students
  • Collaborate with Academic Advisors to ensure advising support and logistics are in place and process documentation
  • Track degree audits with advisors and program directors
  • Attend clinical intensive residencies to provide continual student and advising support

Course Offerings:

  • Coordinate with faculty and administrative team on course offerings, sequencing and managing curriculum changes
  • Coordinate with administrative team to track student enrollment for all programs
  • Manage and coordinate data in Colleague
  • Identify areas eligible for shared courses across programs
  • Coordinate student registration each term
  • Ensure consistent and accurate course syllabi across course sections, programs, and division

Program Support:

  • Provide support to accreditation processes for all programs
  • Provide administrative support to leadership team to include to support affiliations with Otterbein programs and collaborations within CPT

Performs other duties as assigned                                         

Minimum requirements:

  • 3 years of related experience or combination of education, experience, and training; bachelor’s degree preferred
  • Proficient in google suite, Microsoft suite
  • Experience with databases
  • Strong written and verbal communication, and customer service skills
  • Strong attention to detail, time management and organizational skills

Hours of Employment:
This is a full-time, 40-hour per week position serving a national university.  A work schedule will be established in consultation with the supervisor.

Physical Requirements:
The essential functions represent the basic job duties that an employee must be able to perform, with or without a reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.