Payroll Specialist

Maintains and updates system database, tests and deploys new features, researches and resolves issues, and provides technical support. Leads various payroll projects and improvement initiatives and serves as liaison between internal and external stakeholders regarding payroll issues. Crafts technical documentation and ensures accuracy and compliance with all policies and regulations.• The University may from time-to-time request that the incumbent perform other related tasks and assume reasonable responsibilities that have not been specifically included in the job description. Bachelor’s degree or equivalent work experience Minimum of 2-3 years’ experience
The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.
The University of Pittsburgh requires all Pitt constituents (employees and students) on all campuses to be vaccinated against COVID-19 or have an approved exemption. Visit to learn more about this requirement.

Assignment Category Full-time regular
Job Classification Staff.Payroll Team Lead
Job Family Finance & Procurement
Job Sub-Family Payroll
Campus Pittsburgh
Minimum Education Level Required Bachelor’s Degree
Minimum Years of Experience Required 2
Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.
Additional details about Required Licensure/Certification Would like candidate to sit for the CPP within 2 years of hire
Work Schedule 8-4:30
Work Arrangement Remote: Teams working from different locations (off-campus).
Hiring Range TBD Based Upon Qualifications
Relocation Offered No
Visa Sponsorship Provided No
Background Check For position finalists, employment with the University will require successful completion of a background check
Child Protection Clearances Not Applicable
Required Documents Resume, Cover Letter
Optional Documents Not Applicable
Essential Functions The Payroll Specialist is responsible for delivering optimal employee experience, operational effectiveness, and efficiency through functional activities necessary to control and ensure timely and accurate payroll tax set ups, filings and payments, and data entry for critical timely payroll adjustments needed during payroll processing. The Payroll Specialist adheres to SOPs, participates in the development of strategies and objectives. Also, aids in identification and implementation of process improvements and efficiencies.
Physical Effort • Experience and understanding tax withholding requirements for multi-state and local taxes. Also, setting up taxes for employees based on their work and home locations. • Experience with multi-state payroll, multi-tax entities and multi- payrolls (Monthly and Bi-weekly). • Assists the Sr. Tax Analyst with ensuring that the payroll agency (ADP) files monthly and quarterly reports timely and accurately to prevent penalties and interest. • Collaborates with Sr. Tax Analyst on the registration process for state withholding tax ID/accounts, state unemployment insurance tax ID/account, and other local tax accounts • Assists with HRIS data entries such as status changes and time-sensitive adjustments. • Ensures all policies, procedures, and legal requirements are being followed and enforced. Helps create and execute action plans to address performance deficiencies. Integrates system enhancements and updated policies and procedures and ensures appropriate understanding and execution. • Builds and maintains collaborative working relationships with internal and external customers, as well as payroll process stakeholders, partners, and suppliers. • Comfortable working in a fast-paced environment with continuous change. • Outstanding problem solver and analytical thinking skills with attention to detail and ability to prioritize tasks. • Self-motivated, cooperative, flexible, and organized. • Proficient with Excel spreadsheets including pivot tables and lookups.