Licensing Specialist

PositionLicensing Specialist

LocationRemote OK. Must be able to come into the office 2 days a week if living within 30 miles of Tustin, CA or Austin, TX

Position Summary:

The Licensing Report Specialist supports the Licensing Department. Responsible for preparing and filing xml reports in NMLS (call reports) and with state regulators for monthly, quarterly, annual reporting and audits. Assists in insuring that compliance requirements are satisfied and the timely filing of all reports. Must have excellent Excel and XML spreadsheet experience and experience with NMLS Call Reports. May require a bachelor’s degree in area of specialty and 2-4 years of experience in the field or in a related area. Familiar with standard concepts, practices, and procedures within a particular field. Proficiency with Xml and Excel a must. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Works under general supervision. A certain degree of creativity and latitude is required. Reports to licensing department head.

Compensation- up to $30/hr Depending On Experience



  • Prepare reports with xml and excel spreadsheets from Encompass platform for NMLS and state regulatory reporting requirements.
  • Insure reporting accuracy for loan level data and servicing compliance.
  • Work with licensing department for branch and individual licensing requirements, filing and reporting.
  • Complete a monthly audit of all Mortgage Loan Originators and Branch Offices.
  • Licensing Compliance research.
  • Other duties as assigned.



  • Demonstrate advanced product knowledge of FHA, VA, Conventional and other loan programs such as Home Equity Lines of Credit, 2nd Mortgages, Home Improvement, down payment assistance and bond programs.
  • Demonstrate working knowledge of federal and state guidelines, rules and regulations such as RESPA, TILA, HMDA, etc.
  • Advanced ability to analyze complex tax returns and accurately calculate income for all types of borrowers.
  • Proficient with XML and Excel spreadsheets.
  • Ability to maintain a high level of professionalism, customer service, and communication with all parties involved in the loan cycle.
  • Proficient with Encompass, or other paperless mortgage loan origination systems.
  • Understanding of all compliance regulations and investor guidelines.

Desired Education/Experience:

  • 2-4 years’ mortgage experience preferred.
  • Experience with NMLS call reports.
  • Must be familiar with XML and Excel spreadsheets.
  • Bachelor’s Degree preferred.