Licensing Compliance Specialist

  • Assist with various tasks related to acquiring business licenses, project management and calendaring.
  • Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders.
  • Provide general administrative support to members of the legal/compliance team, as needed.
  • Work cross-functionally with various teams (e.g., Permitting, Accounting, Operations) to meet licensing requirements, reporting obligations, and deadlines, for ongoing compliance maintenance.

Qualifications and Competencies

  • Strong analytical, research, communication and organizational skills
  • Have excellent time-management and multitasking skills to perform office duties with high accuracy and efficiency under minimal supervision.
  • Demonstrates oral communication skills with an ability to interact effectively across all levels of a large organization and with outside organizations/individuals.
  • Establish and maintain cooperative working relationships with vendors, coworkers and other individuals in contact during the course of work; communicating clearly and concisely. 
  • Assess and prioritize multiple tasks and demands; maintain composure and work effectively under pressure; meeting deadlines. 
  • Attention to detail, accuracy, and effectively handling sensitive and confidential information.
  • Able to adapt to changing priorities and demands.
  • Proficient in Google Suite products.  This is the company’s main platform.
  • Proficient in typing, data entry, using standard office equipment and the ability to operate a personal computer utilizing standard software such as Microsoft Office including Word and Excel.
  • Experience using complex electronic databases, computer and web-based expense and travel submission programs. 
  • Be able to legally work in the United States, without company sponsorship or time restriction.


  • High School diploma. 
  • 3+ years of related experience in a business licensing, project management, legal secretary, or administrative assistant support role.
  • Previous licenses & permits experience is highly preferred.
  • Experience with commercial licensing is a plus.
  • Knowledge of East/West Coast territories preferred but not required.
  • Must be able to successfully pass all pre-employment screenings, including criminal and drug screens.