- Assist with various tasks related to acquiring business licenses, project management and calendaring.
- Facilitate the meeting of deadlines by keeping multiple agendas and providing timely reminders.
- Provide general administrative support to members of the legal/compliance team, as needed.
- Work cross-functionally with various teams (e.g., Permitting, Accounting, Operations) to meet licensing requirements, reporting obligations, and deadlines, for ongoing compliance maintenance.
Qualifications and Competencies
- Strong analytical, research, communication and organizational skills
- Have excellent time-management and multitasking skills to perform office duties with high accuracy and efficiency under minimal supervision.
- Demonstrates oral communication skills with an ability to interact effectively across all levels of a large organization and with outside organizations/individuals.
- Establish and maintain cooperative working relationships with vendors, coworkers and other individuals in contact during the course of work; communicating clearly and concisely.
- Assess and prioritize multiple tasks and demands; maintain composure and work effectively under pressure; meeting deadlines.
- Attention to detail, accuracy, and effectively handling sensitive and confidential information.
- Able to adapt to changing priorities and demands.
- Proficient in Google Suite products. This is the company’s main platform.
- Proficient in typing, data entry, using standard office equipment and the ability to operate a personal computer utilizing standard software such as Microsoft Office including Word and Excel.
- Experience using complex electronic databases, computer and web-based expense and travel submission programs.
- Be able to legally work in the United States, without company sponsorship or time restriction.
Education/Experience
- High School diploma.
- 3+ years of related experience in a business licensing, project management, legal secretary, or administrative assistant support role.
- Previous licenses & permits experience is highly preferred.
- Experience with commercial licensing is a plus.
- Knowledge of East/West Coast territories preferred but not required.
- Must be able to successfully pass all pre-employment screenings, including criminal and drug screens.
