Zurich is currently hiring an Executive Assistant! As an Executive Assistant, you will be providing personal assistance and support to the Head of Industry Practices & Senior Management team members. You will also be responsible for up to 5 members of Senior Management to be mainly in the CST & EST time zones. You will be supporting the day-to-day activities and building trusting relationships with those leaders. This position can be remote but must be willing to work EST zone.
Executive Assistant I are responsible for a variety of tasks:
- Under general supervision, performs moderate and confidential administrative for Senior Management.
- Organizes and prioritizes own assignments to ensure timely and accurate completion of work.
- Greets and directs internal and external customers to the appropriate person(s). Handles internal customer and employee inquiries. May refer more complex inquiries and/or complaints to appropriate personnel.
- Answers and screens phone calls and responds to simple e-mails for Senior Management.
- Composes routine and non-routine correspondences from brief notes, oral or written instructions. Receives incoming mails and forwards to appropriate personnel to handle.
- Controls, coordinates, and maintains Senior Management, schedules and coordinates meetings, appointments and other activities. Does follow-up work as needed.
- Maintains supplies, coordinates travel logistics using the ARIBA procurement tool.
- Prepares expense reports and handles payments for expense items.
Basic Qualifications:
- Bachelor’s Degree and No prior experience required in the Administrative area
OR - Associate Degree and No prior experience required in the Administrative area
OR - High School Diploma or Equivalent and 3 or more years of experience in the Administrative area
AND - Microsoft Office 365 experience
- Experience planning, organizing and scheduling work
Preferred Qualifications:
- Can work independently
- Knowledge of company operations, and organizational procedures
- Administrative experience in a multi-tasked, high-paced, confidential environment
- Ability to prioritize
- Ability to multi-task
- Strong verbal and written communication skills