AP Representative I ( Remote)

Staples is business to business. You’re what binds us together.

Join our Staples World Class Accounts Payable Team and provide excellent customer service to create a great onboarding experience for our suppliers.

What you’ll be doing:

This position’s primary responsibility is to support with vendor master maintenance, payment processing and electronic payment setup for employees and suppliers. Responsible for review of vendor contracts and setup documentation support to ensure appropriate approvals for processing. In addition, this role will be responsible for the following:

Processing check and electronic payment runs, virtual card payments, wire transfers, or other forms of payment.
Transmit daily cash disbursement to bank and verify transmissions.
Identify and research suspect checks, process all voids and stop payments in Oracle and Cash Pro.
Resolve reconcilement variances associated with Disbursements general ledger account.
Complete trade and expense vendor master maintenance. Perform special setup in Automatch or AS400 as needed.
Collaborate with Global Buying and Procurement teams on payment term changes and contract issues.
Research returned checks and work with appropriate teams for resolution.
Responds to inquiries from internal and external customers and researches and resolves concerns or discrepancies.
Accountable for performance measures and targets, support continuous improvement efforts and ensure exceptional internal and external customer service.
Qualifications :

What you bring to the table:

Must be customer focused and possess good interpersonal skills
Excellent research and problem-solving skills
Strong work ethic and team player
Works collaboratively with others across functions

What’s needed- Basic Qualifications

High School Diploma/GED
Ability to work in a fast-paced environment
Strong attention to detail with ability to work independently
Excellent customer service and organizational skills
Strong interpersonal verbal and written communication skills
Proficient with Microsoft Office Suite

What’s needed- Preferred Qualifications

2-4 years of related Accounts Payable work experience
Working knowledge of Accounts Payable best practices
Knowledge of Oracle Financials

We Offer:

Inclusive culture with associate-led Business Resource Groups
Flexible PTO (14 days) and Holiday Schedule (7 observed paid holidays)
Online and Retail Discounts, Company Match 401(k), Physical and Mental Health Wellness programs, and more perks and benefits