Administrative Coordinator

Level Agency


Are you a driven, detail-oriented professional with a passion for problem-solving and collaboration? At Level, we are seeking an exceptional Administrative Coordinator to join our diverse team and make a significant impact on our growth. In this integral role, you will report to the COO and President, work closely with agency leaders, and be immersed in our vibrant community of innovative, creative, and dedicated marketers. Together, we will shape our success and bring our agency’s vision to life.

As Administrative Coordinator, you will be at the core of our organization, supporting critical projects and communication streams. You will have the opportunity to collaborate with agency leaders and a dynamic team of marketing professionals, assuming responsibility for vital tasks and contributing to strategic decision-making.

The salary range for this position is $40K – $65K.

Essential Functions:

  • Provide administrative support for a team of up to 7
  • Manage and maintain calendars, including coordinating and scheduling internal and external meetings
  • Ensure clear and efficient communication and light project management
  • Attend meetings and/or listen to recordings to capture next steps, action items, and key insights
  • Conduct research, analysis, and summaries on various topics and ideas
  • Assist with travel booking, coordination, and expense reporting
  • Handle confidential information with discretion
  • Manage expenses and create expense reports
  • Organize and maintain files and documents in a systematic and accessible manner
  • Effectively collaborate with other members of the agency staff


  • Exceptional organizational and time management skills
  • Strong written and verbal communication abilities
  • Proficiency in both Mac and PC environments; quick learner of new technology
  • Experience with personal knowledge management (PKM) systems a plus
  • Ability to work independently and take initiative
  • Honesty, trustworthiness, and a positive growth mindset

Education and Experience Requirements:

  • Previous experience as an Administrative Coordinator, Assistant, or in a similar role is preferred, but not required.

Physical Demands and Work Environment:

  • This position is fully remote, though candidates in the greater Pittsburgh metro area are preferred as a larger portion of our staff is in the area.

Business hours of 9 AM – 5 PM ET.

Key Benefits:

  • Strong professional development opportunity in a key agency role
  • Performance reviews every six months
  • 401k plan with a 3% employer contribution
  • 11 annual paid holidays
  • 15 PTO days + 1 additional pay per year of service
  • Summer Fridays
  • Great medical benefits including vision and dental
  • 20 Days of Paid Parental leave benefit after one year of full-time services
  • Employee appreciation programs
  • Named #33 of top 50 agencies to work for in the US by Fortune

Level is an equal-opportunity employer committed to fostering an inclusive, diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.