Role Overview:
As the Administrative Assistant you will support various business leaders and teams across the organization. This position requires an extremely detail-oriented, enthusiastic multitasker who can relate to individuals at all levels within the organization. You will be a critical member of the People Operations Team, keeping daily functions and systems of our high growth, fast-paced company in smooth working order. The ideal candidate is upbeat and friendly with a ‘can do’ attitude. You are great at communicating and love to support and serve multiple kinds of people across various departments.
What You’ll Do
- Provide administrative support for members of the leadership team, including scheduling meetings, heavy calendar management, arranging travel and managing expenses.
- Manage and act as gatekeeper to the calendars of those you support, always trying to find new ways to ensure days are as smooth and efficient as possible.
- Support the leadership team in all daily duties, ensuring they are prepared and organized.
- Communicate and problem solve across various departments including People Ops, Construction, Growth, etc.
- Plan and facilitate team events including off-sites (virtual and in-person). Assist members of the leadership team as needed with project management, meeting preparation and presentations.
- Partner with the Executive Business Partner on additional ad hoc support responsibilities and projects.
Who You Are
- 2+ years of administrative experience in a fast-paced startup environment
- Excellent interpersonal, written and verbal skills, as well as the ability to self-manage.
- Extremely strong organizational skills and ability to prioritize conflicting needs.
- Focused attitude ensuring that projects are followed-through to completion.
- Strong calendaring and customer skills a must.
- Google Suite (gcal, gmail, google slides) experience a must.
- Extreme care for data integrity and attention to detail.
- Warm, welcoming demeanor and the ability to work with a wide range of personalities.
- Ability to manage sensitive and confidential information.
- Thrives in a face paced, hyper-growth environment with the ability to adjust and adapt to change. Willing to tackle the big and the small. Must be scrappy.
- Continuous optimizer – always looking for ways to make things better, faster, more efficient.