Administrative Assistant

The Role:

The next step in evolving our shopper journey is hiring our new Administrative Assistant. Reporting to the General Manager, Sales, the Administrative Assistant will help 4 executives with professional duties to help them run the organization smoothly. We are looking for someone who is a hard-working, proactive, and fiercely organized self-starter, who can anticipate needs before they arise. 

This is a full-time, exempt position ideally located remotely in CST locations to meet relevant stakeholder needs. 

  • Proactively manage executives’ calendars, including making (and shifting) appointments and prioritizing the most sensitive matters
  • Planning and coordinating travel arrangements, anticipating and taking care of the “little things” to set executives up for low-stress success when they are away from the office;
  • Serve as a polished point of contact among executives, employees, clients, and other external partners, responding promptly and getting the details right
  • Maintain high level of confidentiality when working with sensitive information
  • Escalate relevant information to executives as needed
  • Prepare expense reports
  • Format information for internal and external communication – memos, emails, presentations, reports, etc.
  • Maintain comprehensive and accurate corporate records, documents, and reports and take notes or present slides during meetings
  • Work collaboratively with stakeholders across the organization, including other EAs, to collaborate, communicate, and manage logistics
  • Limited event-planning responsibility including coordinating catering (travel may be needed)