This is a niche event planning support role for someone who already knows Aisle Planner and can keep wedding operations tight. You’ll build timelines, coordinate vendors and documents, design floor plans, and help a busy planner stay organized while scaling the business.
About the Company
This is a full-service wedding planning business with a wellness coaching and LCSW-informed approach. The goal is to streamline operations, increase efficiency, and grow, with consistent support from a proactive VA.
Schedule
Remote (Davao Region, Philippines)
Ongoing hourly contract (potential monthly retainer)
Starting at 5–10 hours per week, open to more
Flexible scheduling based on workload and deadlines
What You’ll Do
⦁ Build, update, and maintain detailed event timelines in Aisle Planner
⦁ Collect vendor contracts and capture essential vendor details
⦁ Request, track, and file Certificates of Insurance (COIs) for venues and vendors
⦁ Keep client and vendor info accurate in Aisle Planner and the CRM
⦁ Organize and support planning-related email communications
⦁ Create accurate, scaled floor plans inside Aisle Planner using venue dimensions and sketches
⦁ Place layout assets like tables, chairs, bars, stages, and decor items efficiently
⦁ Track internal project progress and task status in Trello
What You Need
⦁ Event planning admin or events VA experience
⦁ Strong proficiency in Aisle Planner (required)
⦁ Trello experience is a strong plus
⦁ Strong attention to detail across timelines, data entry, and floor plan design
⦁ Clear, responsive communication and reliable follow-through
⦁ Self-starter mindset with the ability to anticipate needs and solve problems independently
⦁ Ability to share examples of timelines or floor plan work is a plus
Benefits
⦁ Fully remote setup
⦁ Consistent ongoing work with potential to grow into more hours
⦁ Opportunity to move from hourly work into a monthly retainer arrangement
Quick reality check: they’re explicitly looking for someone who can “anticipate needs,” which is great if you like ownership, but it also means you’ll be judged on initiative, not just task completion. If you apply, lead with proof: examples, systems you’ve built, and how you prevent last-minute chaos.
Happy Hunting,
~Two Chicks…