Senior Manager, Federal Grants

About Sandy Hook Promise

Sandy Hook Promise(SHP) is a national nonprofit organization with a mission to end school shootings and create a culture change that prevents violence and other harmful acts that hurt children. Through its life-saving, evidence-informedKnow the Signsprevention programs, SHP educates and empowers youth and adults to recognize, intervene, and get help for individuals who may be socially isolated and/or at risk of hurting themselves or others. SHP is a moderate, bipartisan organization that supports sensible policy solutions that address the human side of gun violence and make schools safer.

SHP is led by several family members whose loved ones were killed in the tragic mass shooting at Sandy

Hook Elementary School on December 14, 2012.

Position Summary

The Senior Grants Manager, Federal Grants position, under the direction of the Associate Vice President, Federal Grants provides essential project management responsibilities for federal grants and contracts including all pre-and post- grant award activities, with a focus on SHP’s program delivery and program administration aspects of the projects. This position is responsible for proposal writing for federal grants, contracts and applications, serving as grants and contract subject matter expert for internal and external stakeholders, assisting with the effective and efficient oversight of pre- and post-grant award activities, including grant compliance, audits, data collection, program reporting, quality assurance and evaluation of program deliverables. This position helps build the infrastructure for SHP’s grants and contract administration, including the development of standard operating procedures and monitoring of SHP’s progress toward accomplishing established program delivery goals, as aligned with SHP’s Standard Operating Procedures for Federal Grant Awards, OMB Uniform Guidance, and other federal grant- and contract-specific requirements. Critical thinking, problem-solving, flexibility and negotiation skills, coupled with grants administration and management expertise are essential and required. This position can be fully remote.

Job Responsibilities

  • Leads the project and team management of federal grant pre-award responsibilities, including convening and leading proposal writing teams, inclusive of internal and external stakeholders, for the purpose of writing and submitting federal proposals and contracts in a timely manner;
  • Leads pre- and post-award activities including grant prospecting for new funding opportunities, developing and supporting relationship management of current and potential partners, working with SHP departments to develop federal grant and contract sell-in/outreach materials, obtain, analyze and submit statistical report data and provide coaching, advisement, support and training on federal grant and contract administration activities related to program services;
  • Oversees a portfolio of federal grant and contract partners and conducts post-award grant activities, including analyzing contracts, and grant, contract and cooperative agreements, to ensure alignment with scope of work; schedules internal and external meetings to required to manage the grant or contract award, from project opening to project closure;
  • As grants and contracts management expert, attends biweekly grantee partnership meetings with Program Delivery teams to support programmatic compliance and operations and to provide advice on grant-related compliance for program delivery;
  • Works with Program teams to develop and submit monthly, quarterly and semi-annual program reports to grantee leads and funders;
  • Provides a monthly analysis of statistical program data to internal stakeholders; assesses compliance of monthly, quarterly and semi-annual program reports, including developing a report calendar that maintains an analysis of the timely submissions, complete and accurate data submission, supporting documentation and project performance;
  • Conducts subrecipient program monitoring activities for SHP’s subrecipient partners, including developing corrective action plans, as needed, and follow up activities to ensure corrective actions were implemented; assists SHP finance team with preparation for internal and external federal grant audits, as appropriate;
  • In conjunction with Finance staff, analyzes project performance against financial expenditures to ensure program is on track;
  • Works with SHP departments to perform grant closeout responsibilities; including ensuring that unused grant funds are returned; and programmatic and financial final reports are submitted;
  • Assists AVP, Federal Grants in monitoring SHP program delivery relative to compliance with federal regulations and through periodic desk audits and recommends actions necessary to resolve issues/concerns;
  • Assists AVP, Federal Grants in building the federal grants and contracts infrastructure, including developing standard operating procedures and training internal staff after infrastructure and processes are established;
  • Other duties as assigned.

Qualifications

  • Minimum 5 years progressive experience in federal grants and contracts management including proposal (grant) writing and program monitoring, required;
  • Minimum 3 years of federal proposal (grant) writing experience required;
  • Applicable experience in nonprofit governance, administration, federal grants/contracts management and compliance required;
  • Project management, critical thinking skills, and flexibility are required;
  • Ability to function effectively in a multi-functional, fast-paced work environment;
  • Ability to work independently to meet deadlines;
  • Ability to develop and maintain positive working relationships with SHP leadership and staffs, grantee partners, funding agencies, and other organizations;
  • Ability to communicate in an open and clear manner with staff, supervisors/managers, grant partners, applicants, funding agencies, etc.;
  • Ability to maintain confidentiality regarding organizational and grantee information;
  • Expert research, data management, and statistical analysis skills;
  • Detail oriented with excellent verbal, written and interpersonal skills;
  • Microsoft Office Applications, proficiency in Excel and Word.

Benefits and Salary Range

The salary range for this position is $70,000-$80,000. (New hires are typically brought into the organization at a salary closer to the start/middle of the range depending on qualifications and internal equity.)

SHP offers a competitive benefits package, including:

  • Unlimited PTO
  • Paid holidays and 10 days sick leave
  • Paid parental leave
  • Health, dental, and vision
  • Employer paid life insurance and short- and long-term disability
  • 401k match
  • Employer Paid Employee Assistance Program.

Our organization operates within a distributed workforce, allowing for location flexibility across the country for most positions. We provide remote office support for all staff, which includes a laptop, home office reimbursement, monthly WIFI reimbursement up to $40, and monthly cell phone reimbursement up to $50.

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