The Registrar supports school administrators by processing requests for both new enrollments and withdrawals, maintaining student files and records that are both clerical and academic in nature, performing routine administrative duties and facilitating communications with various stakeholders.
Essential Functions, Duties and Responsibilities: The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
- Requests and tracks receipt of records for newly enrolled students; prepares mass data imports for new students within prescribed time frames;
- Processes student withdrawals; fulfills records requests for withdrawn students within prescribed time frames;
- Processes parent contact and data information changes;
- Maintains K12 and state student-databases;
- Creates and maintains student cumulative files and other student records; audits for accuracy on at least an annual basis; establishes and maintains secure access to student records; ensures proper disposal of student records.
- Serves as primary point of contact for prospective/newly enrolled/existing families, teachers, staff, and other schools in regards to accessing student information and records;
- Assists in routine administrative duties including: preparing and maintaining transcripts and records release forms; preparing progress reports; preparing state testing (as needed); and preparing school-wide mailings;
- Assists counselors in verifying graduation requirements and credits earned, as applicable;
- Assists with national K12 efforts in training, process enhancement, etc.; facilitates communications between local schools, K12 and school districts as needed;
- Ensures school personnel complies with the Family Educational Rights and Privacy Act (FERPA);
- Supports and participates in clubs, extra-curricular activities, and summer programming;
- Coordinates graduation.
Competencies: To perform the job successfully, an individual should demonstrate the following competencies.
- Adaptability/Flexibility: Adapts to change, is open to new ideas, takes on new responsibilities, handles pressure, and adjusts plans to meet changing
- Integrity/Ethics: Deals with others in a straightforward and honest manner, is accountable for actions, maintains confidentiality, supports company values, and conveys good news and
- Teamwork: Meets all team deadlines and responsibilities, listens to others and values opinions, helps team leader to meet goals, welcomes newcomers and promotes a team atmosphere.
Supervisory Responsibilities: This position has no supervisory responsibilities.
Minimum Required Qualifications:
- High school diploma or equivalent AND
- One (1) year of related work experience OR
- An equivalent combination of education and experience
Certificates and Licenses: None required.
OTHER REQUIRED EXPERIENCE, KNOWLEDGE, SKILLS & ABILITIES:
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Professional experience using Microsoft Excel, Word, and Outlook
- Experience using search engines (internet) for research
- Experience using a student information system and/or other type of database
- Detail oriented, able to identify errors in student data and information
- Able to multi-task, get tasks done quickly and accurately
- Customer service oriented
- Flexible, team-player
- Ability to pass required background check
Desired Qualifications:
- Associate’s degree
- Experience working in a school