Posting Details
Posted: April 23, 2024
Full-Time
LocationsShowing 1 location
Remote USA
United States
Job Details
Description
Effectively Coordinate with all of our satellite labs with regards to the following:
Effectively coordinate with Laboratory Managers and Facility Managers for build-out of new labs.
Ensure Local lab manager and lab director have proper & current Policies and Procedures
Coordinate and conducts the LIS testing with all our satellite labs and Burbank Lab with I.T. department
Assist in researching the Federal and State requirements of our out of state labs and in the submission of applications of permits and licenses of all our labs.
Coordinate with different departments (data entry, liaison, specimen receiving, scanning, dispatch, stat trackers, laboratory) to create training and operating manual for all departments related to laboratory operations.
Occurrence Reports – Prompt process of the daily internal occurrence reports which
Review the reports and supporting documents and add any missing documents or information important for the investigation.
Investigate to find the root cause of problems and errors. Check the accuracy of the internal occurrence report.
Forward the internal occurrence report to the involved department supervisor(s) for further investigation and corrective action.
Review the corrective action documents submitted if complete and accurate.
Writes external occurrence reports if needed in a timely manner.
Tracks the 90 day re-assessment of employees if applicable.
Generates the monthly summary of occurrence reports.
Maintains accurately the occurrence report database.
CAP Proficiency Test – Responsible for tracking of Proficiency Test survey orders from arrival in the laboratory to resulting of the tests.
Follow the CAP PT Tracking Procedures
Making sure that all PT surveys ordered arrive on the set scheduled delivery date.
Making sure that all PT survey results are faxed before their due date.
Knowledge on how to log PT specimens (i.e. assigning of accession numbers)
Accurately entering in the orders in our LIS (LC.EPP)
Making sure that results are entered into our LIS.
Proper endorsing of the PT specimens and documents to the Lead CLS
Faxing of PT results to CAP
Updating the PT survey database with all the pertinent information in real time.
Ordering of CAP PT survey specimens
Communicating through email the arrival and due dates of PT surveys which includes other information needed.(i.e specimen numbers, CLS assigned, etc.)
Tracking of the PT scores received.
includes but not limited to:
CLS California Dept. of Public Health License, Nevada Lab Tech and Lab Assistant state license filing and tracking.
Ensures that all original or official duplicates of phleb and CLS licenses are on file and current.
Lab License, CLIA, CAP, Medical Waste Permit applications / renewals submission and other licenses or permits required.
Completes all the paperwork needed for the lab license, CLIA and CAP certificates applications/renewals for all DL Labs.
Lab Audits – Conducts lab internal audits/inspections to measure and adhere to state required regulations.
Ensures that corrective action is done if necessary.
Ensures that the lab audits are documented.
Works with Lab Leadership in preparing the laboratory to be inspection ready by the State, CLIA and CAP.
Conducts research, compile data, prepares reports, recommendations or alternatives that address existing and potential problems.
Must learn and be proficient in the laboratory LIS/CRT programs used by other depts.
Must learn the procedure and operations of other departments.
Writes and implements appropriate policies and procedures.
Maintain and organize company documents not limited to policies and procedures, training, competency testing, legal documents and other documents as required.
Maintain strict confidentiality in all aspects of the client, employee and laboratory records and documents.
Assist the Laboratory Director, Lab Manager, Technical Supervisors, Lead CLS, VP of Laboratory Services, Quality Assurance Admin. Manager to be in compliance with the state and federal regulations.
Filing and keeping of records up to date and in an organized manner.
Train other departments of policies and procedures as needed.
Should be able to investigate client complaints and make appropriate corrective actions. Ensures client issues/ or concerns are identified, investigated and resolved.
Assists the QA admin. manager in maintaining quality standards of the laboratory and to facilitate the operations of the QA dept.
Performs other duties as required.
Review incoming phone calls, mail, emails, etc.
Performs general office maintenance duties and other duties as required
KNOWLEDGE AND SKILL REQUIREMENTS:
High School graduate or equivalent.
Minimum of 2 years experience working in a clinical laboratory.
Advanced computer skills / knowledge of computer programs (MS Office, Adobe Acrobat professional)
Ability to work independently and as part of a team and have a good sound analytical judgement and problem solving skills.
Attentive to details and accuracy.
Must have the ability to learn quickly, prioritize and execute multiple tasks in a high pressure environment.
Proficient in written skills in the English language.
Ability to work under pressure and meet expected deadlines.
Ability to work in a fast paced environment.
Ability to maintain effective working relationship with co-workers, clients and vendors.
Must be able to conduct business in a professional and manner.