Publications Assistant

As a Publications Assistant, you are a highly organized individual who is able to succeed in a dynamic environment, with appropriate training and support, as well as independently when required. You’re also a team player who is conscientious, with excellent attention to detail and the ability to manage your own workload and meet competing deadlines.


Assist with vendor management, including workflow development, training, performance analysis, and feedback

Support the in-house editors and Peer Review Operations Managers

Answer email queries from contributors and readers

Operate our online submission system to facilitate the peer review process for the journal

Liaise with authors to prepare manuscripts for acceptance and publication by the journal

Assist with the gathering and analysis of operations data (as required)

Maintain and update journal operation process workflows as directed

Troubleshoot routine manuscript issues and field daily policy queries, providing input on manuscript discussions and escalating issues when appropriate

Undertake special projects as directed by the line manager


A commitment to the mission of PLOS and to making a positive impact

An interest in Diversity, Equity, Inclusion, and Accessibility

Effective written and verbal communication skills

Organizational skills, especially the ability to prioritize and meet deadlines

Technical proficiencies, knowledge of Excel, Word, file types and file conversions

Excellent attention to detail

A collaborative, team player mentality

An ability to maintain a positive and professional customer service attitude

An interest, and preferably experience, in academic publishing

Experience with online systems or databases, knowledge of Salesforce a plus.
A university degree or equivalent experience

The base salary range we’ve established for this position is (US) $50,000 to $51,000.The final salary will depend on several factors, including the candidate’s relevant work experience, skills, education and other qualifications; the region in which the candidate resides, and internal pay equity with current PLOS employees in similar jobs.

The Organization:

PLOS is a non-profit, Open Access publisher empowering researchers to accelerate progress in science and medicine by leading a transformation in research communication. PLOS journals propelled the movement for OA alternatives to subscription journals. We established the first multi-disciplinary publication inclusive of all excellent research regardless of novelty or impact and demonstrated the importance of open data availability. As we continue to lead the way in making research content more open, we need to make it a system that’s open for everyone. We are intentionally spreading our roots deeper, globally.

We believe in pushing the boundaries of ‘Open’ to create a more equitable system of scientific knowledge and understanding—it’s core to who we are, inside and out. Beyond accepting distinct perspectives, we seek and support divergent backgrounds among our staff because we know differences strengthen our teams, our work, and our communities. We’re ever-evolving in our journey for representation and equity, and strongly encourage applicants of diverse identities to apply: you’ll find a group of critical thinkers eager to challenge the status quo and learn with you as we continue breaking barriers to open science.