If you’re the detail-obsessed organizer who loves turning chaos into clean, compliant submissions, this role is for you. You’ll keep RFPs and other RFX responses on track, coordinate inputs across teams, and help produce polished proposals that drive growth in the public sector.
About AE Perkins
AE Perkins supports enterprise and government growth through high-quality, compliant proposal submissions across public sector markets. The Enterprise Development, Government Channel team partners with internal subject matter experts to deliver RFPs, RFIs, RFQs, and vendor questionnaires accurately and on time. This role sits at the center of the process, helping the team stay organized, consistent, and audit-ready.
Schedule
- Full-time
- Remote (Dallas, Texas, United States)
- Salary: $70,000 to $75,000 per year plus bonus potential (up to 10%)
What You’ll Do
- Coordinate proposal work from intake through submission, ensuring timelines, milestones, deliverables, and requirements are met
- Maintain centralized documentation and provide status updates across assigned proposal projects
- Coordinate inputs from internal subject matter experts across Operations, Compliance, IT, Implementation, and Marketing
- Schedule and support proposal kickoff and review activities to clarify expectations and deliverables
- Submit required RFX deliverables on time, including letters of intent, intent to bid forms, vendor registrations, NDAs, RFX questions, addenda acknowledgments, and related attestations
- Assist with writing and refining non-technical sections such as company overviews, resumes, org charts, case studies, service descriptions, and implementation schedules
- Maintain standard proposal templates, boilerplate responses, and supporting materials within proposal management tools (e.g., Loopio)
- Support proposal response development as needed alongside Proposal Analysts and Proposal Writers
- Help ensure compliance with RFX submission criteria and uphold standards for accuracy, confidentiality, and audit-ready documentation
- Maintain organized digital files and archives for submitted proposals
- Track proposal metrics such as win/loss outcomes and post-submission feedback to support continuous improvement
What You Need
- Bachelor’s degree in Business Administration, English, Communications, Journalism, Marketing, Health Services Administration, or related field
- 1 to 3 years of experience in proposal coordination, marketing, or administrative support
- Industry experience required in one or more areas: health and welfare benefits TPA (FSA, DCA, HRA, HSA), compliance services (COBRA), retiree/direct billing, health insurance, healthcare administration, or HR employee benefits
- Expert-level attention to detail for proofreading, formatting, and compliance validation
- Strong written and verbal communication skills, including editing technical info into clear professional content
- Ability to manage multiple deadlines while maintaining accuracy across complex assignments
- Proficiency with Microsoft Word, Excel, PowerPoint, Google Workspace, and Adobe Acrobat Pro
- Familiarity with proposal management tools (Loopio) and Salesforce CRM systems (required)
- Strong cross-functional collaboration skills and comfort working with multiple internal teams
Benefits
- Medical, dental, and vision insurance
- 401(k) matching
- Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
- Disability and life insurance
- Employee Assistance Program (EAP)
- LegalShield and ID Shield
- Commuter reimbursement plan
- Tuition reimbursement
- Bonus pay potential up to 10% annually (Corporate Bonus Plan)
- Wellable membership
- Telescope Health (telehealth) through Accresa
- Intellect mental health application
- Employee engagement activities (events, raffles, book club, and more)
If you like deadlines, clean formatting, and being the reason a proposal hits “submit” with confidence, this is a strong move.
Happy Hunting,
~Two Chicks…