Project Support Analyst

Employer: Leidos

Job Description:

  • Leidos is currently seeking an entry level Project Support Analyst.
  • The Project Support Analyst will be required to handle program specific efforts to support the successful execution of the Service Management, Integration, and Transport (SMIT) contract.
  • The candidate will directly support the three domains of SMIT, inclusive of MCEN, ONE-Net and NMCI, serving as a member of the Business Operations, Program Support Team.
  • The candidate’s day to day focus will be responsible for ensuring program certification requirements and training deadlines are being tracked and met.
  • The selected candidate will use Microsoft products and Sharepoint sites to track, review, and help maintain a database of program personnel requirements to include annual and required certifications of staff.
  • He/she/they will ensure the database is kept up to date to the program requirements and any on-contract or critical certifications.
  • The candidate will work with resource management, who owns the database, and the program teams/staffing managers to track program percentage of certified personnel, and identify a pipeline of upcoming certificate expirations to ensure that staff certifications do not expire.
  • The information will be updated daily so that program management has an updated management view of any upcoming deadlines or risk to required certifications.
  • As part of the Business Operations Program Support team, the candidate will also provide direct support to ensure compliance with meeting-related CDRLs, including agenda development, scheduling, and documenting and publishing meeting notes.
  • Candidates will be expected to support other back-office administrative efforts including travel and site visit coordination, expense report support, administrative material purchases, shipping, action item follow-ups and tracking, etc.

Primary Responsibilities

  • Monitor team queues to expedite request processing to ensure high customer service levels.
  • Track team action items and report progress.
  • Ship equipment, scheduling equipment pickup, and tracking delivery/receipt.
  • Order hardware and computer parts, and reconcile credit card purchases.
  • Process paperwork for purchases and follow up to completion.
  • Produce weekly reports and assist with customer deliverable reports/CDRLs.
  • Assist in documentation of policies and procedures for the program.
  • General administrative and project support for the management team.
  • Support staff and subcontractor onboarding activities.
  • Database entry and maintenance
  • Collection and tracking of data
  • Report generation
  • Scheduling meetings, develop agendas, capture meeting notes and track actions
  • Work with highly technical teams to succulently translate meetings into accurate and succinct notes
  • Other duties as required Basic Qualifications.

Basic Qualifications

  • Requires high school diploma or equivalent and 3 5 years of prior relevant experience.
  • Ability to work in fast changing environment
  • Proficient in MS Office suite
  • Proficient in Conference Call Note Taking
  • Excellent written and verbal communication skills
  • Excellent Time Management
  • Strong Critical Thinking Skills
  • Good interpersonal skills
  • Strong business communication skills, both verbal and written.
  • Excellent verbal and written communication skills, with the ability to succulently communicate
  • US citizenship and the ability to obtain a DoD SECRET security clearance
  • Must be able to plan and prioritize personal tasking and be able to communicate effectively verbally and in writing
  • Must be an independent thinker, capable of performing high quality work, both independently and with a team, in a fast-moving environment

Preferred Qualifications

  • Currently possess an active DoD SECRET security clearance
  • Experience with tools such as Microsoft Visio, and PowerBi
  • Prior experience with Navy or DoD programs
  • A creative thinker who thrives in a fast changing environment.
  • Flexibility to adapt to changing/evolving client needs.
  • Proficient in MS Office Suite, Adobe Acrobat Pro.

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