Employer: Leidos
Job Description:
- Leidos is currently seeking an entry level Project Support Analyst.
- The Project Support Analyst will be required to handle program specific efforts to support the successful execution of the Service Management, Integration, and Transport (SMIT) contract.
- The candidate will directly support the three domains of SMIT, inclusive of MCEN, ONE-Net and NMCI, serving as a member of the Business Operations, Program Support Team.
- The candidate’s day to day focus will be responsible for ensuring program certification requirements and training deadlines are being tracked and met.
- The selected candidate will use Microsoft products and Sharepoint sites to track, review, and help maintain a database of program personnel requirements to include annual and required certifications of staff.
- He/she/they will ensure the database is kept up to date to the program requirements and any on-contract or critical certifications.
- The candidate will work with resource management, who owns the database, and the program teams/staffing managers to track program percentage of certified personnel, and identify a pipeline of upcoming certificate expirations to ensure that staff certifications do not expire.
- The information will be updated daily so that program management has an updated management view of any upcoming deadlines or risk to required certifications.
- As part of the Business Operations Program Support team, the candidate will also provide direct support to ensure compliance with meeting-related CDRLs, including agenda development, scheduling, and documenting and publishing meeting notes.
- Candidates will be expected to support other back-office administrative efforts including travel and site visit coordination, expense report support, administrative material purchases, shipping, action item follow-ups and tracking, etc.
Primary Responsibilities
- Monitor team queues to expedite request processing to ensure high customer service levels.
- Track team action items and report progress.
- Ship equipment, scheduling equipment pickup, and tracking delivery/receipt.
- Order hardware and computer parts, and reconcile credit card purchases.
- Process paperwork for purchases and follow up to completion.
- Produce weekly reports and assist with customer deliverable reports/CDRLs.
- Assist in documentation of policies and procedures for the program.
- General administrative and project support for the management team.
- Support staff and subcontractor onboarding activities.
- Database entry and maintenance
- Collection and tracking of data
- Report generation
- Scheduling meetings, develop agendas, capture meeting notes and track actions
- Work with highly technical teams to succulently translate meetings into accurate and succinct notes
- Other duties as required Basic Qualifications.
Basic Qualifications
- Requires high school diploma or equivalent and 3 5 years of prior relevant experience.
- Ability to work in fast changing environment
- Proficient in MS Office suite
- Proficient in Conference Call Note Taking
- Excellent written and verbal communication skills
- Excellent Time Management
- Strong Critical Thinking Skills
- Good interpersonal skills
- Strong business communication skills, both verbal and written.
- Excellent verbal and written communication skills, with the ability to succulently communicate
- US citizenship and the ability to obtain a DoD SECRET security clearance
- Must be able to plan and prioritize personal tasking and be able to communicate effectively verbally and in writing
- Must be an independent thinker, capable of performing high quality work, both independently and with a team, in a fast-moving environment
Preferred Qualifications
- Currently possess an active DoD SECRET security clearance
- Experience with tools such as Microsoft Visio, and PowerBi
- Prior experience with Navy or DoD programs
- A creative thinker who thrives in a fast changing environment.
- Flexibility to adapt to changing/evolving client needs.
- Proficient in MS Office Suite, Adobe Acrobat Pro.