Job Description:
Leidos is currently seeking an entry level Project Support Analyst. The Project Support Analyst will be required to handle program specific efforts to support the successful execution of the Service Management, Integration, and Transport (SMIT) contract. The candidate will directly support the three domains of SMIT, inclusive of MCEN, ONE-Net and NMCI, serving as a member of the Business Operations, Program Support Team.
The candidate’s day to day focus will be responsible for ensuring program certification requirements and training deadlines are being tracked and met. The selected candidate will use Microsoft products and Sharepoint sites to track, review, and help maintain a database of program personnel requirements to include annual and required certifications of staff. He/she/they will ensure the database is kept up to date to the program requirements and any on-contract or critical certifications. The candidate will work with resource management, who owns the database, and the program teams/staffing managers to track program percentage of certified personnel, and identify a pipeline of upcoming certificate expirations to ensure that staff certifications do not expire. The information will be updated daily so that program management has an updated management view of any upcoming deadlines or risk to required certifications.
As part of the Business Operations Program Support team, the candidate will also provide direct support to ensure compliance with meeting-related CDRLs, including agenda development, scheduling, and documenting and publishing meeting notes. Candidates will be expected to support other back-office administrative efforts including travel and site visit coordination, expense report support, administrative material purchases, shipping, action item follow-ups and tracking, etc.
Primary Responsibilities
- Monitor team queues to expedite request processing to ensure high customer service levels.
- Track team action items and report progress.
- Ship equipment, scheduling equipment pickup, and tracking delivery/receipt.
- Order hardware and computer parts, and reconcile credit card purchases.
- Process paperwork for purchases and follow up to completion.
- Produce weekly reports and assist with customer deliverable reports/CDRLs.
- Assist in documentation of policies and procedures for the program.
- General administrative and project support for the management team.
- Support staff and subcontractor onboarding activities.
- Database entry and maintenance
- Collection and tracking of data
- Report generation
- Scheduling meetings, develop agendas, capture meeting notes and track actions
- Work with highly technical teams to succulently translate meetings into accurate and succinct notes
- Other duties as required Basic Qualifications.
Basic Qualifications
- Requires high school diploma or equivalent and 3 5 years of prior relevant experience.
- Ability to work in fast changing environment
- Proficient in MS Office suite
- Proficient in Conference Call Note Taking
- Excellent written and verbal communication skills
- Excellent Time Management
- Strong Critical Thinking Skills
- Good interpersonal skills
- Strong business communication skills, both verbal and written.
- Excellent verbal and written communication skills, with the ability to succulently communicate
- US citizenship and the ability to obtain a DoD SECRET security clearance
- Must be able to plan and prioritize personal tasking and be able to communicate effectively verbally and in writing
- Must be an independent thinker, capable of performing high quality work, both independently and with a team, in a fast-moving environment
Preferred Qualifications
- Currently possess an active DoD SECRET security clearance
- Experience with tools such as Microsoft Visio, and PowerBi
- Prior experience with Navy or DoD programs
- A creative thinker who thrives in a fast changing environment.
- Flexibility to adapt to changing/evolving client needs.
- Proficient in MS Office Suite, Adobe Acrobat Pro.