Karna is seeking an experienced Project Coordinator to help assist leadership in the planning and execution of assigned public health communications project tasks according to deadlines and budget constraints. This includes organizing various project activities to execute project plans ensuring project goals and objectives are met. The Project Coordinator will assist management in execution of assigned tasks according to deadlines and budget constraints. The Project Coordinator will also provide administrative support to communications products, training development, and technical assistance (TA) implementation related to COVID-19 vaccine confidence. This includes organizing various project activities, directed by project management staff.
Responsibilities
- Provide high-level administrative support to assigned departments/leaders
- Work with department leadership and stakeholders to develop and execute project plans including communications plan, project scope, project timeline and milestones.
- Proactively supports, tracks, and resolves cross-project dependencies, risks, issues/conflicts, and change requests to ensure that all targets and requirements are met.
- Schedule and coordinate meetings for the team, clients, and outside organizations.
- Work cooperatively with all project members to support the achievement of work plan activities designed to achieve identified goals and objectives
- Prepare, format, and modify documents including correspondence, reports, drafts, memos and emails
- Communicate across multiple project stakeholders to coordinate execution of project activities
- Supports communication with project stakeholders to effectively communicate project expectations and status in a timely and clear fashion.
- Develops and delivers progress reports, combining reports from multiple project team members
- Plan, coordinate, and organize travel and logistics for project tasks
- Support tracking activities for communication, training, and TA needs and feedback for project recipients
- Track progress of projects and complete all assigned projects within specified time frames
- Participate in the strategic planning of activities for the assigned area.
- May review current systems and processes for possible improvements and implements process changes as appropriate.
Qualifications
- Expertise in independently developing written products such as formal emails, progress reports, and presentations is required.
- Experience with government programs, particularly in a consulting environment, is highly desired.
- Bachelor’s Degree required in business, communications, or related technical field
- 1-3 years of project coordination experience implementing smaller scale projects
- Background investigation required
- Proficiency with Microsoft Office software (i.e., Word, Excel, PowerPoint, and/or Access).
- Excellent coordination, organizations, and and facilitation skills
- Strong oral and written communication, collaboration and relationship management skills required to effectively engage with stakeholders and coordinate logistically complex training adn communication programs.
- Excellent problem-solving skills with the ability to work within a team to resolve issues in a timely way
- Ability to manage multiple tasks and work independently in a demanding, dynamic environment