We are seeking a highly organized and detail-oriented Project & Administrative Coordinator to support day-to-day operations and ensure seamless coordination across projects and stakeholders. This role involves managing administrative tasks, assisting with proposal and grant preparation, supporting leadership in communications and operations, and maintaining a well-organized virtual work environment.
About CrewBloom
CrewBloom connects remote professionals with client-based teams to support day-to-day operations and project execution across a variety of industries.
Schedule
Full-time, remote (client-based).
Minimum technical and work environment requirements apply (primary and backup internet, primary and backup device, webcam, headset, dedicated workspace, smartphone).
What You’ll Do
⦁ Oversee daily project and office operations, ensuring smooth workflow
⦁ Prepare correspondence, memos, and reports
⦁ Manage procurement, inventory, and travel logistics
⦁ Maintain a cash journal and coordinate with accounting for reporting
⦁ Schedule meetings and organize appointments
⦁ Update and maintain office and project policies and procedures
⦁ Coordinate with IT and vendors for equipment and service needs
⦁ Manage contracts, invoices, and budgets
⦁ Research and compile grant and proposal submissions using existing materials
⦁ Submit drafts to the Managing Director for review and approval
⦁ Develop and maintain a social media plan aligned with leadership direction
⦁ Schedule and publish approved content using libraries, newsletters, and AI tools
⦁ Support C-suite documentation and coordination needs
⦁ Assist with onboarding new hires and addressing employee queries
⦁ Plan internal/external events such as meetings and conferences
⦁ Provide general support to visitors and collaborators
What You Need
⦁ Proven experience as a Project Manager or Administrative Officer
⦁ Knowledge of office systems, project coordination, and administrative best practices
⦁ Proficiency in MS Office and online scheduling/collaboration tools
⦁ Excellent organizational and prioritization skills in fast-paced settings
⦁ Strong written and verbal communication skills
⦁ Detail-oriented with sound judgment and problem-solving ability
⦁ Bachelor’s degree required; a graduate qualification in Business, Project Management, or related field preferred
Benefits
⦁ Fun, inclusive, innovative culture that values your contributions and supports professional growth
⦁ Daily opportunities to learn, innovate, and make an impact
⦁ Limitless career growth and resources
⦁ Fast-paced, high-energy environment
⦁ Flexibility to work from home or any location of your choice
⦁ Work-life integration with no commute
Take action today and get your application in.
Build your career in a role where organization and initiative actually matter.
Happy Hunting,
~Two Chicks…