Employer: Kasa Living
The Role
We are looking for a highly-motivated individual to support our Supply Chain Team. As Procurement Administrator you will support the Supply Chain team in onboarding units among different apartment complexes and cities across the country, as well as assist multiple departments within the organization in ongoing replenishment.
In this role, you will report to the Launch Ops Supply Chain Manager and work closely with the Supply Chain team. The needs of Procurement within this department are vast and of great urgency, so your role will help support its tremendous growth. Your organizational skills and attention to detail will help the team provide timely project updates on all procurement-related activities for appropriate departments during new unit launches.
You will provide administrative and clerical support related to supply chain and Procurement department activities. You’ll maintain files, logs, records of invoices, purchase orders, and other related documentation. You may assist buyers in contacting vendors to obtain prices and schedule delivery dates while expediting orders.
Developing and maintaining resources for assigned commodity items and preparing standard requests for quotation will be regular components of the role. Assignments will require initiative regarding pricing revisions, order cancellations, discontinued items, acceptable substitutes, delivery date revisions, and invoice discrepancies.
About the Team
This role resides in our Launch Operations department and falls within a newly-founded, centralized Supply Chain team comprised of creative experts in design, procurement, logistics, and operations within Kasa. All members work remotely across the U.S.
This team was founded by members of the Launch Operation department who were intent on increasing efficiency and scalability. We launched some of the earliest Kasa properties, relying on grit, Costco, and local contractors. Since then, we have enlisted 3PL partners, reputable vendor relationships, and optimized consistent, repeatable processes. We are looking for someone who welcomes change with open arms, and is excited to add to our strong culture; bringing empathy, teamwork, and drive!
Day in the life of a Kasa Purchasing Administrator
- The Purchasing Administrator (PA) will support the Supply Chain team in all things related to orders, inventory, and invoices. You will communicate with vendors on order status, carriers on tracking and delivery details, the 3PL partner on inventory receipt, and the accounting team on invoice-related questions
- The PA will assist with obtaining return authorizations, filing claims for damaged or missing items, and tracking replacement orders for new building launches, as well as ongoing replacement initiatives
- The PA will work closely with the on-site members of the Property Operations and Housekeeping teams to assist with order requests, provide order and delivery updates, and following through to receipt of the inventory
- The PA will update and maintain Procurement databases to ensure all information is current and assist with regular auditing of these databases in partnership with corresponding departments
- The PA will aid the Launch Operations, Supply Chain Manager with any projects pertaining to order management, data entry, inventory management, and procurement
- The PA will work closely with the Logistics Analyst to hire contractors to transport, assemble, and install new and replacement inventory
Experience
- Bachelor’s degree or equivalent work experience in Procurement, Purchasing, Supply Chain, or Business Administration
- Strong analytical, interpersonal, and written/verbal communication skills coupled with the ability to work effectively as part of a team and independently on multiple projects
- Highly organized; we’re looking for a quick learner who is detail-oriented and hyper-organized while connecting with a variety of contractors, vendors, service providers, and other operations teams at Kasa. You’ll juggle several different apps and resources to communicate and manage projects
- A track record of being reliable and delivering on time. You take a proactive and decisive approach; all with pride in communicating well and staying organized
Plus if…
- You enjoy technology and you’re eager to learn new systems and platforms
- You’ve worked for a startup
- You’ve worked in the hospitality industry at some point in your career
- You’re lighthearted and can handle stressful situations with a calm and positive demeanor
In one year, you will succeed at Kasa by having:
- Placed all ad-hoc and replenishment orders placed through KITS.
- Supported inventory replenishment at 50% of properties in the Kasa portfolio; organizing efforts, managing on-the-ground teams, and tracking inventory
- Organized property-specific data to reduce costs and improve efficiencies for replenishment efforts
- Created a tracking system for all inbound items
- Assisted in depleting all remaining FF&E and OS&E in storage locations due to move-outs
- Managing all Prop Ops and GX teams in Breezeway with their inventory replacement requests.
- Assisted in efforts to integrate an inventory management system
Benefits
- Remote Work: With flexibility as a core value, and over three-quarters of the team working remotely, Kasa employees are able to work from anywhere!
- Kasa Travel Credit: We love to travel! Kasa employees get an allowance of free stays with us in any of our locations, plus a 50% discount on any nights for friends and family
- Generous Stock Option Plan: We believe the success of our business should be shared with our team. As you grow with us, we increase the opportunities for you to become part-owners of our company
- Flexible PTO: Full-time exempt Kasa employees are encouraged to take time off as they need and see fit, ensuring that it’s not disruptive to their work
- Cell phone reimbursement: We reimburse a portion of your monthly cell phone bill to say thanks for using your personal phone during the workday.
- 401(k) plan: As you invest in yourself and your future, Kasa invests in you too: we match 50% of the first 4% of deferred salary
- Competitive Salary: We offer base salaries at or above market rates plus additional earning opportunities based on the position
- Health Coverage: We’ve invested in comprehensive health insurance options to help when you need it most