Muck Rack’s People Team is charged with delivering an amazing candidate and employee experience and ensuring our people & talent systems, tools and processes support our evolving people and business needs.
Our People Team is growing to support our company’s rapid growth, and we’re excited to bring on a highly organized, proactive People Operations Coordinator to increase our team’s productivity and impact. Muck Rack’s People Operations Coordinator will support our talent acquisition and human resources team members to deliver an excellent, high-touch candidate and employee experience.
You might be an ideal candidate for this role if you are looking to grow your career in People Operations, are comfortable working with a wide range of tech tools, and are eager to own the administration of diverse HR systems and processes. You will support our team with recruiting, onboarding/offboarding, culture and employee success initiatives, and general HR. This role reports into our VP, People and will work closely with our People Operations Manager and Talent Acquisition Specialist.
What you’ll do:
Human Resources
- Create, manage and maintain employee personnel files and ensure all platforms are up to date with correct employee information
- Prepare documents related to offers, compensation changes, promotions, transfers, employment verifications, leaves of absence, and terminations, etc.
- Manage 401(k) paperwork and maintain relevant records
- Oversee hiring documentation verification and compliance trainings
- Own device and platform use management
- Help create and maintain our People Operations playbook
Recruiting
- Support with internal and external scheduling (kick off meetings, panel interviews, debriefs, and reference calls)
- Post new roles in our application tracking system and on external job boards
- Run the background check process
- Maintain up-to-date list of locations where we can hire
- Assist with reviewing resumes and other recruiting tasks as needed
Onboarding/Offboarding
- Coordinate with People Operations Manager on new hire details and onboarding tasks
- Ensure computers, accessories, supplies and swag are ordered for all new hires
- Own the scheduling, coordination, and communication for new hire onboarding and employee offboarding
- Ensure employees have access to all necessary tools/systems
- Keep relevant team members apprised of employee-related updates
Culture & Employee Success
- Support with the administration of company-wide surveys and review cycles
- Assist with ad-hoc people operations projects
If the details below describe you, you could be a great fit for this role:
- 0-1+ year in human resources, recruiting, or a coordinator/administrative role: proven experience with scheduling/calendar management, familiarity using an applicant tracking system (Greenhouse preferred), and clear enthusiasm for candidate experience and team success. We are open to recent graduates with a relevant degree or related internship experience.
- Excellent communication skills: You’ll be communicating regularly with candidates, new hires, employees, and hiring managers, so strong written communication and highly developed interpersonal skills are essential
- Detail oriented and meticulous: You’re exceptionally organized, process-oriented and have top-notch project and time management skills; you have the ability to juggle multiple high-priority requests, multi-task, and context switch with ease
- Tech-savvy and familiar with our tools/systems: You ideally have experience using Google Suite, Dropbox, Slack, and any ATS and pick up on new tools/systems quickly
- Creative and entrepreneurial: You’re a self starter with a desire to work in a start-up environment, an ability to learn on the fly, and an eagerness to figure out how to do things better
- Professionalism: Highly accountable, with good discretion and a strong sense of personal integrity
- Open and flexible: We’re growing quickly and there will be a lot of opportunity to take on projects and grow within the People Team
- Preference for working remotely: We’re a distributed team and seek out colleagues who are independent, highly communicative and reliable in a remote environment
Benefits of Working at Muck Rack
- Fully distributed team, with work-from-home benefits and monthly co-working stipend
- Competitive salaries, company-wide bonus plan, and equity
- Generous off-the-grid PTO, including paid parental leave, paid sick/mental health days, learning days, summer Fridays, and more
- Health, dental and vision insurance (100% paid by employer for individuals)
- 401(k) plan with employer contributions
- Access to OneMedical, 24/7 Virtual Care, an Employee Assistance Program, and a Flexible Spending Account
- Discounted gym & bike memberships and free Headspace account
- Unlimited subscription to Learning & Development platforms
- Virtual & in-person team bonding opportunities including free lunches, activities, & events
- Inclusive culture that listens to and welcomes diverse perspectives
- Self funded means we have the freedom to build forward-thinking products and put our customers first
Muck Rack encourages individuals from a broad diversity of backgrounds to apply for positions. We are an equal opportunity employer, meaning we’re committed to a fair and consistent interview process.