If you’re the kind of payroll person who can juggle multiple clients, multiple states, and multiple deadlines without dropping the ball, Charter Impact is built for you. This role is all about accurate processing, clean reconciliations, and confident client support for mission-driven orgs.
About Charter Impact
Charter Impact supports mission-driven organizations through finance, operations, and business management services. They’re remote-first, growing nationally, and big on collaboration with both teammates and clients.
Schedule
Full-time
Remote (must be based in AZ, CA, CO, CT, ID, IL, NV, OR, SD, TX, UT, or WA)
Occasional on-site payroll processing and periodic trainings/meetings may be required
What You’ll Do
- Own payroll processing for assigned clients (combined employee count up to 750)
- Train client staff on payroll processes and ensure ongoing compliance
- Collect approved payroll inputs each pay period and review reports for accuracy before submission
- Help calculate final checks and related payroll calculations
- Prepare and submit retirement reporting and payments (403(b)/401(k), and possibly STRS/PERS)
- Partner with Staff Accountants to reconcile payroll liability accounts before month-end close (retirement, STRS/PERS, accrued vacation, garnishments, insurance, etc.)
- Create and distribute payroll calendars and send due date reminders
- Enter new hires and employee changes (pay, addresses, W-4, deductions, benefits/retirement updates)
- Research STRS membership type for new hires (as needed)
- File payroll documents internally and run post-payroll backup reports (AP checks, garnishments, manual checks)
- Produce ad hoc client reports, gather audit documentation, and prep payroll audit workpapers
- Improve and maintain SOPs for efficiency and process upgrades
- Handle additional projects as assigned
What You Need
- High school diploma (payroll coursework/certification is a plus)
- 3+ years of payroll processing experience preferred (especially external candidates)
- Quarterly payroll tax return experience preferred
- Experience with third-party payroll platforms (ADP, Paycor, Paycom, Paychex, UKG Ready)
- Solid understanding of payroll accounting basics and wage/hour laws
- Strong Excel skills (XLOOKUPs, pivot tables, formulas) and comfort in Microsoft Office
- Clear written/verbal communication and confidence working with clients at mixed payroll skill levels
- High attention to detail, strong math accuracy, and ability to manage multi-state payroll
- Ability to adapt quickly, work independently, and learn nonprofit/charter school payroll rules
- HR experience and education/nonprofit/charter school experience are both nice-to-haves
Benefits
- Company-issued laptop plus remote-work accessories (mouse, keyboard, monitor)
- Medical, dental, vision, life insurance, and 401(k) with company match
- 11 paid company holidays + winter break (Christmas Day through New Year’s Day)
- Employee referral bonus program
- Frequent team-building events (virtual and in-person)
- Opportunity for annual discretionary bonus
$28–$32/hour (base hourly rate), plus potential discretionary annual bonus.
If you apply, make sure your resume screams “multi-client payroll + multi-state + retirement remittances + reconciliations.” That’s the spine of this role.
Happy Hunting,
~Two Chicks…