Will handle payroll and vendor payments.
? Weekly – record credit card payments and ensure we have receipts for anything that is older than 7 days – this varies month to month on how much there is to process between 5-8 hours per week
? Bi-weekly – process payroll – include salary and hourly
• Approximately 45 people – split by 20 hourly, 25 salary
• For salary just make sure Autopay is checked pre-processing and import in PTO
• For hourly, review time cards and PTO, process time cards and PTO, enter manual data for specific elements
• After all entry and import, regular payroll items – run reports, review, submit, run reports (canned from Paylocity), review final check register for employees
• This process roughly takes about 16 – 20
hours each payroll
? Monthly – process payroll – all commission only and bonuses
• Approximately 19 people on payroll
• Run processes to create manual time sheets for designers, review output
• Once the designers and the manager have signed off on the time sheet
• Review each sheet for formula errors, conflicting information, unanswered designer questions referred back to me
• Once they are reviewed, each sheet needs saved in our files
• This process requires a great deal of attention
• After the sheets are processed it follows the same duties starting with reports in bullet point 4 of the bi-weekly process
• This process roughly take about 16 – 20 hours per month
? Other duties as needed:
• Set up of new employees for payroll (HR handles initial onboarding) including ensuring tax entities are correct based on location, adding deductions once a new employee selects and/or qualifies for the benefits
• Answer employee questions and work with HR to ensure setup is correct
Desired qualifications:
o Attention to detail, flexibility, ability to work mostly unsupervised, ability to know when to ask questions instead of just plowing forward, prior experience with payroll – experience with Paylocity is required.
o The person needs to be personable, have an open mind, motivated by performance, and want to belong to a team
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
