Scheduled Hours

37.5

Position Summary

This position provides payroll support to multiple departments within the School of A&S. Will work as a team to ensure backup coverage as necessary within the school or dean’s office. Areas for support and systems used may expand or change as the role develops.

Job Description

Primary Duties & Responsibilities:

• Enters and maintains all faculty, staff, and student Workday-HCM data for multiple assigned departments.
  • This includes monitoring and tracking relevant job data, contract data, sourcing information, as well as maintaining leaves, breaks in service, and terminations.
  • Also includes posting job openings, helping departments manage searches in the search system of record, and onboarding new employees.
• Payroll
  • Includes oversight of pay-cycles and meet all payroll deadlines (MON, BWK, and STP) for assigned departments. 
  • Review time and labor activities for each pay cycle. 
  • Ensure employees are paid accurately, timely, appropriately and sourced to proper funding sources in compliance with policy and regulations. 
  • Process payroll cost transfers as necessary to resolve payroll allocation problems.
  • Audit time reporting and ensure proper data entry for absence management and short-term disability.
• Specialized Graduate Students
  • Work with Arts & Sciences Graduate School to ensure graduate students are supposed by assigned departments are processed accurately and timely in accordance with Graduate School guidelines.
• Work with the A&S Manager of HR and Payroll and the other A&S payroll coordinators to cover workflow and tasks for cross-coverage as needed; work with the manager on auditing and correcting errors across the A&S dataset.
• Coordinate Federal Work Study funds for student workers in partnership with Students Financial Services and Sponsored Projects Accounting for assigned departments.
• Work with OISS to assist foreign faculty, post docs, graduate students, and undergraduate students to ensure accuracy of federal documents used for Form I9 purposes.

Working Conditions:

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:High school diploma or equivalent high school certification.

Certifications:No specific certification is required for this position.

Work Experience:Human Resources, Personnel, And Payroll (3 Years)

Skills:Human Resources Processes, Microsoft Office

Driver’s License:A driver’s license is not required for this position.

More About This Job

Washington University seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:Bachelor’s degree

Certifications:No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:Payroll (5 Years)

Skills:Adaptability, Confidentiality, Deadline Management, Detail-Oriented, Higher Education Administration, Interpersonal Communication, Multitasking, Oral Communications, Organizing, Positive Thinking, Workload Prioritization, Written Communication

Grade

G08-H

Salary Range

$21.17 – $32.85 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.