Medical Records Abstractor (HSC2)
This is a remote project position that will be funded through July, 2029
The Surveillance for Emerging Threats to Pregnant People and Babies Network (SET-NET), funded by the CDC, is dedicated to monitoring and understanding the health outcomes of communicable disease infections during pregnancy. Our focus is on conditions such as syphilis and hepatitis C, aiming to enhance clinical guidance, intervention programs, and services for pregnant individuals and their infants.
What You Will Do:
We are seeking a detail-oriented Medical Records Abstractor to join our team. In this role, you will review and abstract relevant medical information from Records and other relevant records systems, ensure accurate data entry into our REDCap database, and maintain data quality. You will also collaborate with external partners to obtain medical records and train new or temporary data abstractors.
Expectations and Responsibilities:
- Review and abstract relevant information from medical Records and records of pregnant individuals and their infants who test positive for Hepatitis C, Syphilis, and other public health concerns. Access and evaluate medical records in various formats (electronic, faxed, mailed) and document any missing information for follow-up.
- Conduct thorough Records reviews and input data into REDCap, cross-checking with other data systems for accuracy. Track and report progress, prioritize workflows to meet deadlines, and ensure compliance with confidentiality and privacy laws.
- Report data quality issues to program epidemiologists and assist with data management and surveillance efforts. Stay updated on technical methodologies and communicate changes to improve data abstraction processes.
- Represent SET-NET at CDC meetings, ensuring processes align with strategies to address health disparities.
- Train and lead new and temporary Medical Records Abstractors, providing guidance and support on data abstraction processes. Update training materials and manuals as needed.
- Coordinate with local health departments and tribal public health staff to access patient records and provide guidance on testing, treatment, and interventions for Hepatitis C and Syphilis. Offer health education materials and connect with available resources.
- Participate in public health emergency preparedness and response as needed, including actual events and training opportunities.
You Will Be Successful at the DOH If:
- You embrace cultural humility by honoring diverse perspectives and cultures.
- You are committed to equity and inclusion, removing barriers, championing social justice, and fostering a sense of belonging.
- You use an outward mindset to make impactful contributions, blending your personal expertise with collaborative achievements.
- You excel at problem-solving and crafting effective solutions while communicating clearly across different mediums.
- You are dedicated to customer service and navigate diverse interactions to build strong organizational relationships.
- Your technical competence shines, making you an invaluable asset to our team!
Location and Flexibility
We value work-life balance and offer the convenience of remote work with occasional in-person collaboration opportunities. Attending events or working In-office is rarely required and would be scheduled in advance. This is a remote/home-based position available to applicants residing anywhere in Washington State, as well as those living near the Oregon/Washington border and the Idaho/Washington border.
What We’re looking for – Required Qualifications:
We value all relevant experience, whether paid or unpaid. Your diverse experiences can make a difference in this role. You must meet one of the required qualification options listed.
- Option 1: Six (6) or more years of consultative or management experience working or volunteering in a clinical setting, health services program, public health, or other similar setting.
- Option 2: A Bachelor’s degree or higher in nursing, public health, health care administration, public administration, business administration or an allied field AND two (2) or more years of experience of the experience listed in option 1.
Preferred Qualifications:
The qualifications below are what would make you a strong fit for this role. While these aren’t required, having them can help you stand out as a candidate.
- Experience in data management, data cleaning, and medical Records abstraction
- Experience in clinical care and navigating various health information systems while following HIPPA guidelines.
- Ability to work independently and manage multiple tasks.
- Demonstrated experience working effectively and cooperatively with others in a team environment.
- Demonstrated experience with data entry using REDCap.
- Intermediate level experience using MS Word and MS Excel.
- Ability to interact effectively with persons from diverse cultural, socioeconomic, educational, and professional backgrounds and persons of all ages and lifestyle preferences.
Benefits and Lifestyle
We prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about “Why DOH” by visiting Work@Health.
Who We Are:
OID: Empowering Communities and Saving Lives!
The Office of Infectious Disease provides services to prevent and control sexually transmitted diseases, HIV/AIDS, adult viral hepatitis and assesses the incidence and prevalence of these diseases. The office is also responsible for the HIV Client Services Early Intervention Program which pays for medications, insurance premiums and limited medical, mental health and dental care for low-income, eligible HIV-positive individuals. It tracks and assesses disease and health conditions by collecting, analyzing and evaluating data. It maintains databases that aid targeting resources toward current data trends.
We are the Washington State Department of Health (DOH)
At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs, and services impact every Washingtonian and visitor daily. We’re driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.
Conditions of Employment:
I am prepared, with or without accommodations, to do the following:
- Commit to a full-time 40-hour work week schedule (flexible work schedule requests must be approved supervisor).
- Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.
- Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.
- Perform my job duties either remotely from home or in-person at the designated DOH site location.
- Occasional travel may be necessary, sometimes requiring overnight stays or trips out of state. You must be able to legally drive a vehicle or arrange alternative transportation for state business.
- Engage in emergency response exercises and high-priority assignments as assigned during emergency events.
- Representation: This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.