Xtend Healthcare
Xtend Healthcare, a Navient company, is nationally recognized as the industry-leading provider of comprehensive revenue cycle solutions to hospitals and health systems. Sustaining healthcare revenue cycle improvement is our exclusive focus with experience in all 50 states and more than 30 years of dedicated health revenue cycle experience. We are committed to delivering solutions built around the broad revenue cycle needs of our clients.
Xtend Healthcare focuses on both clinical and financial interoperability to maximize collection of net revenue. Xtend Healthcare provides an array of solutions for our customers including full and partial revenue cycle outsourcing, third-party insurance follow-up, self-pay, coding, CDI, and consulting services.
THIS POSITION IS REMOTE (WORK FROM HOME).
TheMarketing Coordinator will work with members of the Xtend team in the proposal writing process, performs marketing tasks and provides backup for contracting. This position supports Xtend’s Sales, Marketing and Deal Design teams in order to create effective proposals, marketing campaigns and contracts. Identifies and develops process improvements to streamline the bid-to-contract process and marketing efforts.
JOB SUMMARY:
1. Proposal Writing and Presentations
- Gathers proposal information by identifying sources of information; coordinating submissions to ensure each section is written in a consistent format and completed according to the instructions.
- Develops proposal by assembling information including project scope, objectives/outcomes/deliverables, implementation, methods and standards of performance; writing, revising, and editing drafts.
- Follows up with individuals to get feedback and revisions and ensure that the proposal development stays on schedule and is completed and submitted on time.
- Prepares presentations by evaluating text, graphics, and binding; coordinating printing.
- Maintains quality results by using templates; following proposal-writing standards including readability, consistency, and tone.
- Obtains approvals by reviewing proposal with key managers and stakeholders.
- Improves proposal-writing results by evaluating and re-designing processes, approach, coordination, and templates; implementing changes as necessary.
- Updates job knowledge by participating in educational opportunities; reading trade publications.
- Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job functions.
2. Marketing
- Plans meetings and trade shows by identifying, assembling, and coordinating all requirements including travel planning; establishing contacts; developing schedules and assignments; coordinating mailing lists.
- Keeps promotional materials ready by coordinating requirements with corporate marketing department; inventorying stock; placing orders; verifying receipt.
- Compares, analyzes and refreshes templates to streamline workflows within the sales and marketing team.
- Assist with all marketing programs, being direct mail, print or digital.
3. Design
- Designs sales presentations in ECOS, PowerPoint, and Excel to provide appropriate business intelligence for the sales team.
- Uses expertise in the industry to create original content for use in sales and marketing efforts.
- Supports ad hoc graphics/design requests.
4. Contracts
- Assists on an as needed basis with the creation/development of client contracts to expedite contract execution for the sales team.
- Identifies elements needed for specific contracts by tailoring templates to meet client needs.
- Reviews contracts for accuracy to ensure version control is intact and revisions approved before final execution.
- Liaison with sales to ensure contracts are completed in a timely manner and that any risks/opportunities are quickly identified and appropriately escalated to the executive team
MINIMIUM REQUIREMENTS:
- Bachelor’s degree in Communications, Management, Business, etc. (additional equivalent experience above the required minimum may substitute for the required level of education)
- Minimum 3 years of proposal creation experience managing diverse projects
- Minimum 3 years of marketing experience (additional equivalent education above the required minimum may substitute for the required level of experience)
- Excellent written and oral communication skills
- Strong interpersonal skills along with ability to persuade and negotiate
- Excellent analytical skills
- Must have working knowledge of Microsoft Office (Word, Excel, etc.)
- Additional healthcare software experience a plus.
- Ability to engage and influence leaders
- Ability to build coalitions and alliances across the company
- Potential travel up to 10% of the time
PREFERRED QUALIFICATIONS:
- Knowledge of healthcare industry
- Experience in a role managing activities with a multi-site organization
- Experience analyzing sales and forecast data
- Team Player with strong organizational, communication and persuasion skills
- Thinks outside the box to identify new strategies and approaches for the organization
- Ability to organize materials and make presentations in front of a group
- Ability to multi-task and work with minimal supervision within a team environment
- Ability to maintain a high level of professionalism in a fast-paced environment
- Competency with personal computers and internal systems
- Ability to adapt and change quickly.
- Flexibility with schedule