Leave Specialist

About us

Sparrow is the first high-tech, high-touch employee leave management solution. Our mission is to make it simple for companies to provide their employees with all kinds of leave (i.e. family, medical, etc.). 

Currently, the leave management process is painful and inefficient for everyone. Company leaders struggle to keep up with regulations and processes that change frequently, and the employees going on leave are overwhelmed by bureaucracy at an exceptionally important juncture in their career. Sparrow transforms this ordinarily tedious, error-prone, complex to remain compliant, and time-consuming process into a 30-minute end-to-end experience saving teams time (20 – 40 hours per leave) and money (up to $30K per leave).   

Sparrow is headquartered in San Francisco with remote employees across the country. Sparrow is a diverse, highly talented, and supportive team. Together, we are hardworking, collaborative, smart, and humble—after all, we’re solving real problems.

About the role

As a Leave Specialist, you will be the primary contact for employees of companies we service and will manage a leave of absence from start to finish. You will also play a critical role of supporting your peers and Sparrow team members.  

What your day to day will look like:

  • Drive success through initial customer kickoff and provide a supportive, personalized end-to-end leave of absence experience for customers using a combination of tools to manage, communicate and update all stages of a leave.
  • Act responsively, accurately, and with attention to detail in a considerate and timely manner with your assigned customers.
  • Actively participate in team meetings providing feedback, solutions and suggestions.
  • Communicate and participate externally with employees going on leave to discuss the leave of absence process and specific leave questions. 
  • Partner with our internal payroll teams to ensure employees are paid accurately and on time.
  • Interface and collaborate comfortably with a variety of key parties: individuals on leave, HR/payroll teams, state representatives, doctor’s offices, etc. through various methods of communication (phone call, email, video chat).

Attributes of a successful candidate who will excel at supporting our customers:

  • Strong communication skills that allow you to interact comfortably with internal cross-functional teams, and customers. 
  • You excel in active listening, empathy, and approachability. 
  • Be comfortable moving between multiple tasks in a quick succession.
  • Maintains internal systems and processes. 

In collaboration with the Sparrow team, build a better product:

  • Collect and share product feedback that you receive during customer interactions.
  • Evaluate our impact throughout the lifecycle of each leave.
  • Implement process improvements to resolve inefficiencies and address customer pain points. 
  • Provide and seek negative and positive specific feedback to your peers, supporting your team’s growth and development. 

About you

  • Superior organization skills and detail-oriented. You’re able to track various tasks from different leaves and ensure nothing gets lost. 
  • Outstanding verbal and written communication skills. Clear, empathetic communicator able to balance rapport and problem solving. You are comfortable communicating through email, chat, and phone calls.
  • People person. Remarkable degree of empathy and interpersonal intuition, and strong, active listening skills. More than 2 years of client-facing experience where relationship-building is valued.
  • Learner’s mindset. Highly self-directed, adaptable, and up for feedback and implementation in a fast paced, always changing environment. 
  • Proactive. You’re always anticipating what might come next and how better to support the Leave Specialist team. 
  • Systems-oriented. Always thinking of how you can improve processes to make the team even more efficient. 
  • Trustworthy. You act with discretion and can be trusted to handle confidential information appropriately.
  • Relentlessly Optimistic. You believe in and work for the possibility of change and are unyielded by uncertainty and roadblocks. 
  • Empathetic. You lead with empathy, and understand each situation from our customers perspective and approach with compassion.