Why Vacasa
We started with just one home and an idea: to bring homeowners and renters together with smart technology and caring local teams. Today, we’re the largest full-service vacation rental company in North America thanks to the people who give us their best every day. You’ll fit right in here if you’re curious, entrepreneurial, and thrive in a rapid-growth environment.
Why Employee Experience at Vacasa
We cultivate Vacasa’s culture. Our employees are the heart of our product, and our job is to take care of them all. We’re the thread connecting our growing global family as we balance the needs of every employee—whether they work across an office or across an ocean.
What we’re looking for
The Leave of Absence Administrator will track and maintain all leave of absences, including but not limited to: Personal leave, Workers Compensation, FMLA, Parental Leave, Military, COVID Quarantine and Disability.
You will be responsible for gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use. This includes getting appropriate medical certifications and communicating with employees, HR Business Partners & Managers.
What you’ll do
- Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave as needed. Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits, within the framework of FMLA, ADA, and all other applicable regulations
- Daily tasks include: Responding to inquiries, updating and processing of leaves, leave changes, data entering in the UltiPro HRIS system, handling the LOA Inbox, communication with business partners and other tasks to ensure smooth and efficient processing and a high level of customer service
- Updates leave status on LOA workbook and pulls reports as requested, which may be required for tracking, medical insurance payments & reconciling insurance payments as needed
- Manages all administrative aspects of leaves to include tracking hours used/taken and working closely with Payroll to ensure that pay is accurate and correct
- Coordinate with workers compensation administration provider on new & existing claims, handling delivery of any state and provider forms to injured workers, submission of pay related information on modified duty cases & referrals for transitional work
- Partners with insurance carrier to support Short and Long Term Disability claims administration
Compensation
- $24-26.50/hr
What you’ll need
- Leave of Absence administration experience with federal and state regulations including but not limited to FMLA, ADA, HIPAA
- 2 years of experience in administering leaves in a high-volume, multi-location corporation preferred
- Excellent interpersonal, written and verbal communication skills
- Proficiency in G-Suite preferred
- Professional and personable with the ability to exercise sound judgment when dealing with sensitive and confidential matters
- Attention to detail
- If remote, ability to work from home and resides in one of the followings states: AK, AL, AZ, CA, DE, FL, GA, HI, ID, IL, LA, MA, MD, ME, MI, MO, MT, NC, NH, NM, NV, NY, OH, OR, PA, SC, TN, TX, UT, VA, VT, WA, WI, or WY
What you’ll get
- Health/dental/vision insurance—100% coverage option
- Employer Sponsored & Voluntary Supplemental Benefits
- 401K retirement savings plan with immediate 100% company match on the first 6% you contribute
- Health & Dependent Care Flexible Spending Accounts
- Paid vacation & sick days
- Paid holidays
- Paid parental leave after one year of tenure
- Employee Assistance Program
- Career advancement opportunities
- Employee discounts
- All the equipment you’ll need to be successful
- Great colleagues and culture