Scheduled Hours
40
Position Summary
Pre and post award activities with minimal supervision/oversight.
Job Description
Primary Duties & Responsibilities
- Assists Research Administrator with the daily post-award activities associated with the management of a large-scale Advanced Research Projects Agency for Health (ARPA-H) grant.
- Compiles and ensures accurate regulatory compliance of necessary data collected from various sources. Works with Principal Investigator to compile and submit the entire grant according to established agency/university guidelines. Prepare and review all agency forms for submission. Enter grant budgeting documents on line, as needed.
- Serves as internal liaison and grant content representative with grants office to ensure that all funds are set up in a timely manner; prepare any necessary project advances, no-cost extensions, and ensure that funds are carried forward as appropriate.
- Works with OSRS to ensure timely implementation of contracts and subcontracts by examining and supplying the necessary requirements to OSRS.
- Provides complex troubleshooting error resolutions/solutions for grant profile setups and financial reports.
- Tracks and maintains online database of grants submitted, awarded, rejected, etc.
- Organizes and determines proper action plans including the oversight for advanced alerts to PIs of upcoming deadlines for continuation, competitive renewals, progress reports, etc.
- Responsible for ensuring that human and animal study protocols are associated with the applicable proposal or award.
- Responsible for closure of grant accounts. Submits final progress report and final invention statement (if applicable) to the appropriate agency.
- Coordinates the necessary support with internal and external requests for grant-related information (i.e. current biosketches, trainee information, and human/animal protocol approvals, other support).
- Creates, addresses, and processes correspondence of moderate complexity with granting agencies (i.e. inquiries, carry forward requests, change in effort requests, no cost extensions, equipment purchase, and budget reallocation requests).
- Obtains signatures and forwards grant financial status reports to PI and senior leadership.
- Updates grants lists monthly or when new worktags are received.
- Organizes and maintains electronic and hard copy grant files.
- Attends training sessions/seminars related to position.
- Assists senior leadership with special projects as requested.
- Monitors reporting due dates and grants ending.
Preferred Qualifications
- Knowledge of grants management, WU accounting and research administrative systems.
- Knowledge of Workday.
- Strong knowledge of Microsoft Office Suite, especially Excel.
- Ability to work under tight deadlines.
- Strong analytical and organizational skills.
- Attention to details and multi-tasking.
- Ability to learn fast.
- Effective verbal, written and interpersonal communication skills
- Working knowledge of standard accounting procedures and ability to utilize computerized accounting systems.
Required Qualifications
Equivalent of Bachelor’s degree with four years of experience in accounting or related field plus experience in grants administration or eight years of combined education and related experience.
Grade
G10
Salary Range
$48,700.00 – $80,500.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one’s qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Benefits Statement
Personal
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
Washington University’s collective success is greatly attributed to the passion and outstanding efforts of our community. Our faculty and staff are committed to excellence and dedicated to carrying out our missions of research, teaching and patient care.
WashU prides itself on being a place where people matter and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems.
We value the well-being of our people. Washington University strives to create a positive employee experience where faculty and staff thrive, both personally and professionally. Our faculty and staff find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world. APPLY HERE