- Coordinate seamless logistics, including venue selection, catering, transportation, audiovisual equipment, and accommodations.
- Maintain strict adherence to event timelines, guaranteeing all tasks are completed on schedule and within budget.
- Ensure events comply with company policies, guidelines, and regulations.
- Deliver exceptional customer service to clients throughout the entire planning process and during the event itself.
- Implement strategic event marketing strategies to drive attendance and boost engagement.
- Coordinate internal and external communications, facilitating all aspects from site selection and contract negotiation to rooming, food and beverage, registration, audio-visual, budget reporting, and expense reconciliation.
- Apply leading-edge event planning principles, theories, and concepts to your work.
- Contribute to the development of new and innovative event planning practices.
Requirements / Qualifications:
- Bachelor’s degree in any field
- 3-5 years’ experience with meeting and event planning, ideally in a government capacity
- Experience coordinating, planning, and facilitating virtual and in-person meetings and events.
- Experience in an R&D environment is highly preferred.
- Experience with event strategy and the ability to design and evaluate impactful experiences.
- Proficiency in Microsoft Office Suite including Word, Excel, Outlook, PowerPoint, and Publisher