Job Type

OCHIN is a rapidly growing national nonprofit health IT organization with two decades of experience transforming health care delivery to drive health equity. We are hiring for a number of new positions to meet increasing demand. When you choose to join OCHIN, you have the opportunity to continuously grow your skills and do meaningful work to help fulfill our mission.

OCHIN provides leading-edge technology, data analytics, research, and support services to nearly 1,000 community health care sites, reaching nearly 6 million patients nationally. We believe that every individual, no matter their race, ethnicity, background, or zip code, should have a fair opportunity to achieve their full health potential. Our work addresses differences in health that are systemic, avoidable, and unjust. We partner, learn, innovate, and advocate, in order to close the gap in health for individuals and communities negatively impacted by racism or other structural inequities.

At OCHIN, we value the unique perspectives and experiences of every individual and work hard to maintain a culture of belonging.

Founded in Oregon in 2000, OCHIN employs a growing virtual workforce of more than 1,000 diverse professionals, working remotely across 48 states. We offer a generous compensation package and are committed to supporting our employees’ entire well-being by fostering a healthy work-life balance and equitable opportunity for professional advancement. We are curious, collaborative learners who strive to live our values every day: leadership, collaboration, excellence, innovation, inclusion, and stewardship. OCHIN is excited to support our continued national expansion and the increasing demand for our innovative tools and services by welcoming new talent to our growing team.

Position Overview

This position is considered temporary and we anticipate needing this position until 12/4/2023.

The Executive Assistant (EA) is a professional-level role that serves as a partner to OCHIN Executives. In addition to

providing high-quality administrative support, the EA is a critical thinker who understands the workings of the

organization and their executives’ needs, work styles, and priorities. The EA coordinates work and problem solving

among team members and departments while ensuring high integrity, sound judgment and confidentiality in various

situations. They have strong written and verbal communication skills, administrative and organization skills, are self-

motivated, professional, proactive, collaborative, and capable of prioritizing tasks in a fast-paced environment.

Essential Duties

Provide high-level, organized, and detail-oriented executive-level support while ensuring thoroughness, quality, and accuracy.
Assess details, anticipate needed action, and take appropriate steps to assist in day-to-day activities and unexpected needs, providing the executive time to focus on priorities.
Assist the executives with prioritizing deliverables, meeting deadlines, and avoiding bottlenecks.
Triage questions and concerns to appropriate individuals or departments.
Prepare, review, and revise written reports and presentations for the executives’ review.
Coordinate internal and member-facing meetings, including scheduling, drafting agendas, assembling and distributing meeting materials. Manage meeting logistics, including recording and summarizing minutes.
Draft executive communications to leaders, staff, and external organizations.
Conduct research and synthesize findings.
Collect and maintain data files and distribute reports, ensuring accuracy and completeness.
Manage the executive’s complex schedule to ensure maximum efficiency.
Manage, coordinate, and arrange executive travel, prepare travel itineraries, and reconcile expenses.
Identify risks and opportunities for efficiency and improvement and collaborate with key stakeholders on resolution.
Organize and provide logistical support for in-person and virtual events as needed.
Collaborate with the EA Team to ensure seamless executive support.
Maintain the utmost integrity, confidentiality, and discretion when interfacing with others.
Other duties as assigned by the Supervisor of Administrative Services and executives.
An associate degree or equivalent in college education and experience required
Five (5) to eight (8) years of relevant experience
Experience working with senior executives
Advanced writing and communication experience
Advanced proficiency with Microsoft programs (Outlook, Word, PowerPoint, and Excel)
Talent in organizing, prioritizing, and managing multiple tasks at once
Excellent customer service skills
Ability to work independently and in a virtual work environment

Base Pay Overview

The typical offer range for this role is minimum to midpoint, ($70,214 – $87,767) with the midpoint representing the average pay in a national market scope for this position. Please keep in mind that this range represents the pay range for all positions in the job grade within which this position falls. The actual salary offer will consider a wide range of factors directly relevant to this position, including, but not limited to, skills, knowledge, training, responsibility, and experience, as well as internal equity and alignment with market data.