The RoleWe are seeking a full time Executive Assistant to provide operational support for the CCO. You will be the first point of contact for our executive team’s administrative, event planning, and operational needs. You must be highly organized, strategic and accountable. You should be detail oriented and enjoy working with a highly motivated team in a fun, collegial, fast paced environment.
Responsibilities:
- Organize and manage multiple calendars
- Coordinate meetings and special events such as department on-site and off-sites meetings and team development activities on behalf of Executives
- Provide auxiliary support to VPs
- Coordinate all travel arrangements
- Manage and reconcile expense reports via Concur
- Develop and manage meeting communications and cadence of regularly scheduled meetings
- Prepare PowerPoint presentations
- Provide back-up support for other executive assistants and workplace services department
Qualifications:
- 5+ years professional experience as an executive assistant with experience supporting the C-Suite
- Ability to work from the San Francisco headquarters when needed
- Demonstrated ability to take initiative to own projects from start to finish
- History of being able to deliver results in a timely and professional manner
- Exhibits composure and professionalism in a fast-paced environment
- Demonstrates strong organizational skills
- Expert knowledge of Google Suite
- Comfortable using both MAC and PCs
- Excellent multi-tasking skills with an ability to prioritize tasks and work within deadlines with little supervision
- Team player with a positive attitude, high emotional IQ, sense of humor and a passion for what you do
- Ability to take initiative and exercise good judgment, discretion, and confidentiality in all tasks
- Excellent communication skills