Mixing technology, data, and first-in-class innovation, EagleView® is not only leading the property data analytics market, but also changing lives along the way. Come join us and make great things happen!
EagleView is a fast-growing technology company driving game changing innovation in multibillion-dollar markets such as property insurance, energy, construction, and government. Leveraging 17 years of the most advanced aerial imaging technology in the world, along with the most recent advances in machine learning and AI, EagleView is fundamentally transforming how our customers do business.
At EagleView, we believe that making our culture engaging and empowering are keys to success. Our social, athletic, and wellness opportunities are plentiful; and the growth, education, and potential of employees is a top priority, making EagleView a “Best Place to Work†for more than five years running.
Job Description
EagleView Technologies (“EagleViewâ€), a hardware, software, and data analytics technology platform, has spent the last 20 years pushing the boundaries of image capture and data analysis to provide the richest source of geospatial data imaginable. By experimenting with different imagery capture systems, and applying computer vision and machine learning, they continue to produce the highest resolution imagery available to deliver timely, comprehensive answers to complex questions, helping professionals across industries improve people’s lives and make informed decisions for the present and future. EagleView’s solutions are used by a wide range of organizations, large and small, across a number of market segments, including government, construction, insurance, solar, and utilities.
In June of 2015, EagleView was acquired by Vista Equity Partners, a leading private equity firm focused on investing in software, data, and technology-enabled organizations with over $52 billion in cumulative capital commitments. During 2018, the company received a strategic equity investment from Clearlake Capital Group and Vista Equity Partners to further support EagleView’s rapid growth and penetration of new market opportunities. The business is headquartered in Bellevue, Washington.
The Executive Assistant to the CFO and CEO plays an integral role in supporting the success of the business by providing a variety of support services to our Chief Financial Officer and Chief Executive Officer in a fast-paced, service-oriented environment. This individual will collaborate closely with the CEO, the CFO, and the CFO’s direct reports to plan, execute, and track critical business activities and strategic projects.
The successful candidate will understand the core functions of the CFO and CEO, thrive in a team environment, provide excellent customer service, possess a high degree of self-confidence and executive presence, exercise discretion and diplomacy in all interactions, have the ability to proactively anticipate and manage challenges, be a self-starter with strong abilities to manage multiple responsibilities and prioritize appropriately, work efficiently and remain flexible to changes in schedule and work hours (including flexibility to work overtime as required). Additionally, the successful candidate will have a continuous improvement mindset and challenge the ordinary.
Expected activities include project management/coordination, calendar and mailbox management, research, travel arrangements, time and expense management, meeting coordination, and back-up support for other team members.
Primary Duties and Responsibilities
Project Management and Process Improvement
- Collaborate with direct reports of the CFO to facilitate and execute strategic projects
- Work with the Program Management Office lead to prepare executive-level portfolio reviews providing insight into the status of business transformation initiatives managed by the direct reports to the CFO
- Communicate status of key projects to CFO
- Identify opportunities to enhance or streamline administrative processes and lead efforts to optimize
- Facilitate / support the onboarding of Executives and CFO Direct Reports
- Manage key events and initiatives for the CFO and CEO
Administrative
- Provide administrative support for the Chief Financial Officer and Chief Executive Officer.
- Coordinate meetings and conferences and attend department meetings and prepare minutes as directed.
- Handle sensitive/confidential information requiring a high level of discretion.
- Develop a good working relationship with all levels of staff.
- Cultivate relationships and maintain contact with external stakeholders on behalf of internal clients.
- Function as a backup for other Administrative Assistants within the group and support other teaming activities as directed.
- Prepare requisitions for specific office purchases with appropriate authorization and arrange for payments.
- Search and collect information from various internal/external sources to provide preliminary research.
- Make time and expense entries accurately in a timely manner.
Document Creation
- Prepare professional business communication documents including memos, letters, invoices and emails with some direction from CFO and CEO.
- Partner with functional teams to develop and maintain key organizational materials, including up-to-date org charts, for a rapidly growing organization
- Review / proofread important documents
- Adhere to firm directed formats including fonts and logos for all internal and external communication documents.
Organizing and Planning
- Arrange and reserve conference rooms, catering, audio visual and telephony equipment for meetings and conferences as requested.
- Arrange international and domestic travel in accordance with Company policy.
- Coordinate and arrange logistics for external functions including meetings, conferences, entertainment, receptions and dinner arrangements with minimal direction.
- Prepare official agenda for meetings.
Filling and Document Management
- Develop and maintain an effective electronic filing system for the management of Company documents, including classified and confidential files.
- Maintain contact details for the CFO and CEO (business contacts etc).
- Maintain reference library (articles and business subscriptions).
- Process records for destruction or disposition with supervision.
Skills & Requirements
- College Degree required
- 5+ years experience supporting executives in a large/matrixed corporate environment
- Project management experienceÂ
- Professional demeanor
- Self-starter with a high level of energy, and a drive to succeed and win
- Organized, detail-oriented, competent follow through skills.
- Excellent computer skills – MS Word, Excel, PowerPoint, Outlook.
- Excellent communication skills – spelling, grammar and proofreading.
- Superior organization skills – ability to come up with processes and follow up.
- Ability to exercise good judgment/decision making when necessary.
- Ability to anticipate problems and act accordingly.
- Ability to prioritize and multi-task – great time management.
- Ability to take initiative – assertive and confident.
- Must have flexibility to work overtime as required.