Executive Assistant

Employer: Bolt

Calendar management, auditing and gatekeeping to ensure efficient use of time for CMO and Marketing VPs
Email coordination and scheduling for internal and external meetings
Travel booking and coordination
Monthly expense reports
Marketing team event planning
Data entry
Research and project support

You have a strong attention to detail and ability to multitask
You approach everything with a customer mindset
Your default is to over communicate when coordinating between parties
You can solve problems before they even arise
You are always thinking 10 steps ahead and finding ways to outsource or automate where you can
You are proud of your output and pride yourself on double or triple checking your work
You can find the balance between keeping things in confidence and building trusting relationships with people
You understand the role of gatekeeper and are comfortable pushing back
Flexibility outside of working hours for urgent tasks

You find comfort in a support role knowing your job is to highlight others from the background
You enjoy finding ways to make things more efficient and automated
Your friends are amazed at how thoughtful you are — for things like always remembering significant others’ names and sending gifts or notes for important occasions
You have a strong memory and are able to take verbal cues and turn them into tasks
You’re tech-savvy and have experience with Google products, and are comfortable with a wide range of technology (including Slack and other messaging products, task management systems like Asana and more)
You are a tetris master and love puzzles