Work closely with executives while managing high-level administrative support from your home office. VaVa Virtual Assistants is seeking an Executive Administrative Assistant to coordinate schedules, manage communications, and provide seamless client support in a contract-based role.
About VaVa Virtual Assistants
Based in Atlanta and fully remote, VaVa Virtual Assistants helps businesses grow by connecting them with skilled professionals across industries. Our contractor team values professionalism, collaboration, and a strong community culture, with regular virtual interactions to support each other’s success.
Schedule
- Remote, U.S.-based contract role
- At least 20 hours per week
- Client-facing with daily communication and availability required
What You’ll Do
- Manage executive email inboxes, filter messages, and ensure timely responses
- Coordinate complex schedules, calendars, and proactive reminders
- Plan meetings, events, and conferences with attention to detail
- Prepare presentations, reports, and research as needed
- Maintain CRM data, analyze trends, and provide insights
- Draft and edit correspondence while handling sensitive information discreetly
- Collaborate with clients and team members to complete projects on time
- Support webinars, travel arrangements, and last-minute scheduling changes
- Provide other executive-level administrative support as required
What You Need
- Must reside and be authorized to work in the U.S.
- 3+ years of executive or senior administrative assistant experience
- 3+ years of full-time virtual work experience
- Strong organizational, communication, and problem-solving skills
- Experience managing high-volume inboxes and calendars
- Confidence in coordinating webinars, breakout rooms, and virtual events
- Proficiency with Google Suite, Microsoft Office, Slack, Calendly, CRMs, and project management tools
Benefits
- Flexible, contract-based role with remote freedom
- Direct collaboration with executives and clients
- Opportunities to expand responsibilities in a supportive community
- Culture built on professionalism, trust, and inclusion
Support executives at the highest level while working remotely with a team that values your expertise.
Your precision. Their success.
Happy Hunting,
~Two Chicks…