In this exciting role as an Executive Administrative Assistant you will have responsibility for supporting the Vice President of Quality Systems and the Quality Systems enterprise organization.
Core Quality Services- Quality Systems
Core Quality Services (CQS) enables business success through simple customer-oriented solutions, unmatched Enterprise scale, and industry leading expertise. The CQS organization is comprised of Centers of Expertise and Shared Services. Within the Shared Services arm is the Quality Systems team. This team is comprised of essential quality system shared services that span the entire enterprise. The Quality System team is made up of Quality Management Systems, Audit and Compliance, Training, and Configuration Assurance.
A Day in the Life
Responsibilities may include the following and other duties may be assigned.
- Provides general administrative support including preparing communications and maintaining schedules.
- Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor’s assignment.
- Administers inter-department or inter-unit programs or processes.
- May be responsible for coordinating travel and submitting expenses.
- Overall calendar assistance, project coordination, meeting coordination and minutes, stakeholder engagement, supply management (e.g. equipment), new employee assistance, overall projects for the entire QS team as assigned.
- Purchase Order (PO) Management—maintain POs for the organization, create new POs, follow-up on payments, and ongoing maintenance.
- Team building support and coordination (holiday parties, HH etc).
- Space facilitation (cube location, space management as needed).
Must Have: Minimum Requirements
To be considered for this role, please ensure the minimum requirements are evident on your resume.
High School diploma with minimum of 6 years of relevant experience.
Nice to Have (Preferred Qualifications)
Autonomy: Has high degree of initiative; Work may be done without established procedures.
Resourcefulness: Work involves obtaining or providing information that is not readily available. Ability to take initiative, make contacts, and locate information without guidance.
Innovation and Continuous Improvement Mindset: Adjusts or recommends enhancements in systems and processes to solve problems or improve effectiveness of job area.
Communication and Influence: Communicates with internal and external contacts. Comfortable communicating with Senior executives and relaying and obtaining information. Demonstrates confidentiality as will be exposed to sensitive information. Strong in MS Office suite of products (Word, Excel, PowerPoint). Knowledge and experience with MS TEAMS.
Knowledge of Regulated Industry: Experience working within a Medical Device company.