You’re the behind-the-scenes operator who makes complex events feel effortless. As an Events Coordinator at Ascensus, you’ll handle the logistics, tech, and communication that keep internal meetings and large-scale events running smoothly for leaders, clients, and associates.
About Ascensus
Ascensus is a leading independent technology and service platform powering savings plans across America, helping nearly 16 million people save for a better today and tomorrow. They partner with employers, advisors, and institutions to deliver retirement and savings solutions grounded in their core values: People Matter, Quality First, Integrity Always®. In this role, you bring those values to life through well-executed, on-brand events.
Schedule
- Position: Events Coordinator
- Location: Remote – Pennsylvania
- Employment type: Full time
- Open date: October 30, 2025
- Work setup: Remote, uninterrupted home workspace with reliable high-speed internet (25 Mbps+; stronger if multiple people share the connection)
- Travel: Approximately 30% travel for in-person meetings and events
What You’ll Do
- Coordinate logistics for internal events, including scheduling, venues, vendors, and event materials to ensure seamless execution.
- Manage virtual event platforms (Zoom, Microsoft Teams) and partner with production and tech teams to deliver smooth, professional virtual experiences.
- Draft event communications, build PowerPoint presentations, and support invitation content so messaging is clear and aligned with event strategy.
- Track and help reconcile event-related expenses, support budget documentation, and process vendor invoices in coordination with the Events Manager and Events Director.
- Assist with planning and execution of large-scale external events such as sales conferences, industry trade shows, and incentive programs.
- Research venues, prepare event documentation, reconcile corporate card charges, and schedule meetings tied to event planning.
- Collaborate with Brand & Creative and Marketing teams to ensure all event communications and materials meet brand standards.
- Support post-event wrap-up, including gathering feedback, organizing debriefs, and documenting key lessons learned.
- Handle confidential data appropriately and uphold Ascensus standards for privacy, security, and professionalism.
- Take on additional tasks and projects as assigned to support the events function and broader team goals.
What You Need
- Bachelor’s degree in hospitality, event management, or a related field.
- At least 3 years of experience supporting or managing events in a fast-paced corporate environment, with focus on internal meetings and virtual platforms.
- Financial services industry experience preferred.
- Proven Cvent experience, including:
- Building and managing event registration websites
- Backend configurations and attendee tracking
- Reporting and custom branded destination pages across multiple lines of business
- Experience coordinating logistics for executive meetings, associate engagement events, and client-facing events.
- Experience sourcing and managing external vendors and ensuring timely delivery of services and materials.
- Strong understanding of Zoom and Microsoft Teams, including setup and live event support.
- Excellent organizational, planning, and project management skills with strong attention to detail.
- Ability to manage multiple projects at once, prioritize under deadlines, and deliver in a fast-paced environment.
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
- Strong written and verbal communication skills and the ability to build professional relationships with stakeholders and vendors.
- Proven ability to uphold confidentiality and data security standards.
- Independent, proactive mindset with comfort setting goals, making decisions, and driving work forward.
Benefits
- National base salary range: approximately $75,000–$85,000, depending on experience, performance, and internal pay alignment.
- Bonus eligibility may be available.
- 401(k) with company match.
- Medical, dental, and vision coverage.
- Paid time off and company holidays.
- Additional programs and resources to support your well-being and long-term growth.
If you’re ready to own the details, juggle multiple events, and make every meeting feel intentional and well-run, this role deserves a spot on your shortlist.
Happy Hunting,
~Two Chicks…