You’re the calm in the middle of the chaos. As an Events Coordinator at Ascensus, you’ll manage the moving pieces behind internal meetings and large-scale company events so leaders, clients, and associates experience smooth, polished execution every time.
About Ascensus
Ascensus is the leading independent technology and service platform powering savings plans across America, helping nearly 16 million people save for a better today and tomorrow. The company partners with employers, advisors, and institutions to deliver retirement and savings solutions grounded in their core values: People Matter, Quality First, Integrity Always®. In this role, you’ll bring those values to life through intentional, well-run in-person and virtual events.
Schedule
- Position: Events Coordinator
- Location: Remote – Newton, Massachusetts
- Employment type: Full time
- Open date: October 30, 2025
- Work setup: Remote, uninterrupted home workspace with reliable high-speed internet (25 Mbps+; stronger if multiple people share the connection)
- Travel: Approximately 30% travel for in-person meetings and events
What You’ll Do
- Coordinate logistics for internal events, including scheduling, venue arrangements, vendor communication, and event material preparation.
- Manage virtual event platforms (Zoom, Microsoft Teams) and partner with production and technology resources to ensure smooth, professional virtual experiences.
- Support event communications by drafting messaging, creating PowerPoint presentations, and contributing to invitations aligned with event strategy and brand standards.
- Track and help reconcile event-related expenses, support budget documentation, and ensure timely processing of vendor invoices with the Events Manager and Events Director.
- Assist in planning and executing large-scale external events such as sales conferences, industry trade shows, and incentive programs.
- Collaborate with Brand & Creative and Marketing to keep event materials on-brand and consistent across audiences.
- Support post-event wrap-up activities, including collecting feedback, organizing debriefs, and documenting key learnings.
- Handle confidential data responsibly and uphold Ascensus standards for data security and professionalism.
- Take on additional tasks and projects as needed to support the events function.
What You Need
- Bachelor’s degree in hospitality, event management, or a related field.
- At least 3 years of experience supporting or managing events in a fast-paced corporate environment, with emphasis on internal meetings and virtual platforms.
- Financial services industry experience preferred.
- Cvent experience required, including:
- Building and managing registration sites
- Backend configurations and attendee tracking
- Reporting and custom branded destination pages across multiple lines of business
- Experience coordinating logistics for executive meetings, associate engagement events, and client-facing programs.
- Experience sourcing and managing external vendors and ensuring timely delivery of services and materials.
- Strong understanding of Zoom and Microsoft Teams, including setup and live event support.
- Excellent organizational, planning, and project management skills with strong attention to detail.
- Ability to manage multiple projects at once, prioritize under deadlines, and deliver in a fast-moving environment.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint).
- Strong written and verbal communication skills and the ability to build professional relationships across teams and vendors.
- Independent, proactive mindset with comfort setting goals, making decisions, and driving work forward.
- Demonstrated commitment to confidentiality and data security.
Benefits
- National base salary range: approximately $75,000–$85,000, depending on experience, performance, and internal pay alignment.
- Bonus eligibility may be available.
- 401(k) with company match.
- Medical, dental, and vision coverage.
- Paid time off and company holidays.
- Additional benefits and programs designed to support your well-being and long-term growth.
If you’re ready to own the details, partner with leadership, and make every event feel intentional and well-executed, this role is worth a serious look.
Happy Hunting,
~Two Chicks…