You’re the person who keeps the chaos behind the scenes calm and controlled. As an Events Coordinator with Ascensus, you’ll own the details that make internal and external corporate events feel seamless, polished, and professional.
About Ascensus
Ascensus is the leading independent technology and service platform powering savings plans across America, helping nearly 16 million people save for a better today and tomorrow. The company partners with employers, advisors, and institutions to deliver retirement and savings solutions built on their core values: People Matter, Quality First, Integrity Always®. In this role, you’ll support that mission by elevating the experience at every meeting, conference, and event.
Schedule
- Position: Events Coordinator
- Location: Remote – must reside in Massachusetts
- Employment type: Full time
- Open date: October 30, 2025
- Work setup: Remote, uninterrupted home workspace with reliable high-speed internet (25 Mbps+; higher if others share the connection)
- Travel: Approximately 30% travel for events and on-site support
What You’ll Do
- Plan and coordinate logistics for internal events such as quarterly leadership meetings, all-associate town halls, executive retreats, client meetings, and engagement initiatives.
- Manage virtual event platforms (Zoom, Microsoft Teams), partnering with internal tech teams and external production partners to ensure smooth, professional virtual experiences.
- Support event communications by drafting messaging, building PowerPoint decks, and contributing to invitation content that aligns with event strategy.
- Track and reconcile event expenses, assist with budget documentation, and process vendor invoices in coordination with the Events Manager and Events Director.
- Assist with large-scale external events including sales conferences, trade shows, and incentive programs by preparing documents, researching venues, scheduling meetings, and handling administrative tasks.
- Collaborate with Brand & Creative and Marketing to ensure all event communications meet brand standards.
- Contribute to post-event wrap-up, including gathering feedback, organizing debriefs, and documenting lessons learned.
- Maintain strict confidentiality and protect sensitive company and client data in all event-related work.
- Support additional event-related tasks and projects as assigned.
What You Need
- Bachelor’s degree in hospitality, event management, or a related field.
- At least 3 years of experience supporting or managing events in a fast-paced corporate environment, with a strong focus on internal meetings and virtual platforms.
- Proven, hands-on Cvent experience (required), including:
- Building and managing event registration sites
- Backend configurations
- Attendee tracking and reporting
- Creating custom branded destination pages across multiple lines of business
- Experience coordinating logistics for executive meetings, associate events, and client-facing programs.
- Experience sourcing and managing vendors and ensuring timely delivery of event services and materials.
- Strong proficiency with Zoom and Microsoft Teams for virtual event setup and live support.
- Excellent organizational, planning, and project management skills with high attention to detail.
- Ability to juggle multiple projects, prioritize effectively, and meet deadlines in a fast-paced environment.
- Proficiency with Microsoft Office (Word, Excel, PowerPoint).
- Strong written and verbal communication skills and professional relationship-building ability.
- Independent, proactive mindset with comfort setting goals, making decisions, and moving work forward.
Benefits
- National base salary range: approximately $75,000–$85,000, depending on experience, performance, and internal alignment.
- Potential bonus eligibility.
- 401(k) with company match.
- Medical, dental, and vision coverage.
- Paid time off, holidays, and other leave benefits.
- Remote-first work environment with clear performance expectations and support.
If you live for organized chaos, love turning moving parts into a clean, memorable experience, and know your way around Cvent, this is a strong next move.
Happy Hunting,
~Two Chicks…